Events Boost Fund

General

The terms and conditions are non-negotiable and do not require a response. Each applicant that submits a request for the Events Boost Fund investment (each an “application”) is deemed by submitting an application to have confirmed that these terms and conditions are accepted without reservation or variation. The Events Boost Fund is a government initiative which is administered by the New Zealand Major Events team, within the Ministry of Business, Innovation and Employment (MBIE), on behalf of the Crown.

Reliance by New Zealand Major Events Team

MBIE may rely upon all statements made by any applicant in an application and in correspondence or negotiations with MBIE or its representatives. If an application is approved for investment, any such statements may be included in the contract. Each applicant must ensure all information provided to MBIE is complete and accurate. New Zealand Major Events team is under no obligation to check any application for errors, omissions, or inaccuracies. Each applicant will notify MBIE promptly upon becoming aware of any errors, omissions, or inaccuracies in its application or in any additional information provided by the applicant.

Ownership and Intellectual Property

Ownership of the intellectual property rights in an application does not pass to MBIE. However, in submitting an application, each applicant grants MBIE a nonexclusive, transferable, fully paid, perpetual licence to use and disclose its application for the purpose of assessing and decision making related to the Events Boost Fund application process. By submitting an application, each applicant warrants that the provision of that information to MBIE, and the use of it by MBIE for the evaluation of the application and for any resulting negotiation, will not breach any third-party intellectual property rights.

Confidentiality

MBIE is bound by the Official Information Act 1982 (“OIA”), the Privacy Act 2020, parliamentary and constitutional convention and any other obligations imposed by law. While MBIE intends to treat information in applications as confidential to ensure fairness for applicants during the assessment and decision-making process, The information can be requested by third parties and MBIE must provide that information if required by law. If MBIE receives an OIA request that relates to information in this application, where possible, MBIE will consult with you and may ask you to confirm whether the information is considered by you to be confidential or still commercially sensitive, and if so, to explain why. The agency will consider your answer when conducting its own review of what can be withheld. MBIE may disclose any application and any related documents or information provided by the applicant, to any person who is directly involved in the Events Boost Fund application and assessment process on its behalf including officers, employees, consultants, contractors and professional advisors of MBIE or of any government agency. The disclosed information will only be used for the purpose of participating in the Events Boost Fund application and assessment process, which will include carrying out due diligence. If an application is approved for funding, information provided in the application and any related documents may be used for the purpose of contracting. In the interests of public transparency, if an application is approved for funding, the application (and any related documents) may be published by MBIE. Commercially sensitive and personal information will be redacted by reference to the provisions of the Official Information Act 1982.

Limitation of Advice

Any advice given by MBIE, any other government agency, their officers, employees, advisers or other representatives about the content of your application does not commit the decision maker (Ministers of officials) to make a decision about your application.

No Contractual Obligations Created

No contract or other legal obligations arise between MBIE and any applicant out of, or in relation to, the application and assessment process, until a formal written contract (if any) is signed by both MBIE and a successful applicant.

No Process Contract

The Events Boost Fund application and assessment process does not legally oblige or otherwise commit MBIE to proceed with that process or to assess any particular applicant’s application or enter into any negotiations or contractual arrangements with any applicant. For the avoidance of doubt, this application and assessment process does not give rise to a process contract.

Costs and Expenses

MBIE is not responsible for any costs or expenses incurred by you in the preparation of an application.

Exclusion of Liability

Neither MBIE or any other government agency, nor their officers, employees, advisers or other representatives, will be liable (in contract or tort, including negligence, or otherwise) for any direct or indirect damage, expense, loss or cost (including legal costs) incurred or suffered by any applicant, its affiliates or other person in connection with this application and assessment process, including without limitation:

1. the assessment process
2. the preparation of any application
3. any investigations of or by any applicant
4. concluding any contract
5. the acceptance or rejection of any application, or
6. any information given or not given to any applicant(s).

By participating in this application and assessment process, each applicant waives any rights that it may have to make any claim against MBIE. To the extent that legal relations between MBIE and any applicant cannot be excluded as a matter of law, the liability of MBIE is limited to $1. Nothing contained or implied in or arising out of the Events Boost Fund documentation or any other communications to any applicant shall be construed as legal, financial, or other advice of any kind.

Inducements

You must not directly or indirectly provide any form of inducement or reward to any officer, employee, advisor, or other representative of MBIE or any other government agency in connection with this application and assessment process.

Governing Law and Jurisdiction

The Events Boost Fund application and assessment process will be construed according to, and governed by New Zealand law and you agree to submit to the exclusive jurisdiction of New Zealand courts in any dispute concerning your application.

Public Statements

MBIE and any other government agency, or any relevant Minister, may make public in whole or in part this application form including the following information:

1. the name of the applicant(s)
2. the application title
3. a high-level description of the proposed event
4. the total amount of funding and the period of time for which funding has been approved
5. the region and/or sector in which the event will be hosted.
6. MBIE asks applicants not to release any media statement or other information relating to the submission or approval of any application to any public medium without agreement of MBIE.

The room and space to increase attendee numbers at the event onsite and within associated infrastructure to support growth needs such as:

• ability to maintain a safe event site for all participants
• flight capacity
• public transport options
• accommodation availability.

Economic outcome will be measured by assessing the international visitor nights, visitor spend and event spend.

A group of individual event properties presented as a package to be promoted for the city/town, region or nation. For example, they may be:

• common by theme (e.g. running or music)
• packaged by time (e.g. over consecutive days).

Having more than one substantive form of entertainment focus, such as a festival or multi-sport tournament.

The entertainment focus of the event such as talent (individuals or groups) or attractions (exhibits or amusements) that could draw international interest.

Informed by the New Zealand brand values developed by NZ Story and is reinforced by our nations track record for delivering exceptional and memorable world class events.

New Zealand is recognised and celebrated as an exemplary host nation for events.

Brand New Zealand(external link) — New Zealand Story

Expenses related to the baseline delivery of an event to enable first time or one-off delivery in New Zealand or accommodate increased participation such as temporary overlay of infrastructure such as:

• Additional grandstands for spectators.
• Additional change rooms for teams.
• Hire of toilet facilities along a racecourse.

An event involving creativity, culture or business to consumer activity as a primary focus, with the core elements providing public facing entertainment or engagement.

Arts

Includes all forms of creative and interpretative expression.

Pacific arts

Includes Pasifika artists undertaking contemporary and heritage arts projects in all art forms — craft/object art, dance, inter-arts, literature, media arts, music, theatre and visual arts such as weaving, tapa making, tivaevae, carving, traditional dance, singing or music.

Ngā toi Māori (Māori arts)

Includes Māori artists undertaking contemporary and heritage arts practice in all art forms (as above) such as waiata, rāranga, whaikōrero, kaupapa waka, tā moko, kapa haka, te reo, karanga, mōteatea, Māori dance and music.

An event that is scarce to secure by nature and that may or may not tour through the country. The event must have the ability to attract international visitors as the talent and or content has global appeal. Examples of one-off events are:

• Globally recognised artists.
• A global or regional-level sport tournament.

Cultural events, or the inclusion of a cultural dimension as an integral part of an event, celebrate the many perspectives, backgrounds and values of our indigenous culture. Māori culture has a special place at the heart of Aotearoa New Zealand’s cultural identity and is meaningful to all New Zealanders.

Associated to New Zealand’s geographic location in the world such as an event that is designated or exclusive to:

• Oceania
• Australasia
• Pacific
• Asia-Pacific

The period when the event is advertised to happen and live for the public participants or ticket holders to attend.

As may be required to deliver the event to an increased capacity of participants such as:

• Additional staff
• Contracted services
• Hired technical equipment

Note: Resource spend must remain in New Zealand.

An event that has a form of regional-level exclusivity, including an exclusivity window of time, that prevents the event from being promoted or staged elsewhere within the region, until that time window lapses.

An event involving physical activity and/or motor skills as the primary focus, with elements of competition governed by rules and patterns of behaviour.

A globally recognised top-level artist, act, team or competition that has a significant fan-base and is followed by large audiences of people from around the world.

A world class gallery product or large international business or industry showcase and sales event, that is open to the public. For example:

• A global touring visual art display for a gallery.
• A manufacturers expo selling retail products.
• A supplier-based food or beverage festival.

A visitor from overseas, for whom New Zealand is a holiday destination, and is not normally where they live.

International broadcast

Live television and/or streaming coverage of the event into international markets outside of New Zealand.

International media

Attention and exposure the event receives across international print, broadcast, radio, and digital news platforms.

Content

Production of engaging and informative content related to the event by the event, participants, attendees, athletes, and/or talent. Content can encompass a wide range of formats, including videos, highlights, talent profiles, documentaries, podcasts, and social media posts.

Marketing activity for the event that happens offshore to prospective fans and or ticket buyers in the following key markets:

• Australia 
• Canada
• China 
• Germany
• India 
• Indonesia 
• Japan
• Malaysia 
• Singapore
• South Korea 
• Thailand
• United Kingdom
• United States of America

Spanning more than one day and night, requiring a visitor to stay longer than one night in New Zealand.

Happening across more than one region of New Zealand such as a nationwide tournament.

The scope to introduce new or harness existing skills and workforce as it relates to successful event management, such as:

• governance and management structure
• marketing expertise
• site planning and crowd management.