Health and safety at work regulatory system

This page describes the regulatory system for health and safety at work, its objectives and our qualitative assessment of it. It also lists the main statutes and regulatory proposals either planned or in progress.

System description and objectives

System description

New Zealand’s regulatory system for health and safety at work establishes duties for persons conducting a business or undertaking (eg companies or self-employed people), officers (eg directors of a company), workers, and other persons at workplaces (eg visitors or customers), which aim to secure the health and safety of workers and others affected by work.

The system is a significant, foundational system for New Zealand’s economy and social wellbeing. It covers all businesses and organisations, all types of modern working arrangements, all work-related risks, and nearly all work in New Zealand.

The system provides for:

  • worker engagement, participation and representation in health and safety matters
  • the establishment and funding of WorkSafe New Zealand, the primary regulator
  • education, engagement and enforcement by WorkSafe and the designated regulators Maritime New Zealand and the Civil Aviation Authority
  • sector and risk-specific regulation (eg mining, adventure activities and major hazard facilities)
  • public safety for electricity and gas and amusement devices (eg fairground rides).

It complements a wide range of other regulatory systems including hazardous substances, building, petroleum and minerals, transport safety, public health, and product safety aspects of the consumer and commercial regulatory system.

It excludes approval of hazardous substances and regulation of their environmental effects.

Objectives

The objective of the Health and Safety at Work Act 2015 is to provide for a balanced framework to secure the health and safety of workers and workplaces. A guiding principle of the Act is that workers and others should be given the highest level of protection against harm to their health, safety and welfare from work risks as is reasonably practicable.

The purpose of the Electricity and Gas Acts is to protect the public and workers and to prevent property damage from the supply and use of electricity and gas.

Government objectives for the system are set out in the Government’s Health and Safety at Work Strategy 2018-2028. The Strategy’s vision is that work is healthy and safe for everyone in New Zealand. Its goals are to focus everyone’s effort on what will make the biggest impact to reduce harm and on building capacity to do this well. Its priorities are:

  • work-related health, including mental health
  • businesses with greater need: sectors with highest harm and small businesses
  • workers with greater need: Māori and other workers at greatest risk
  • encouraging leaders at all levels to integrate health and safety
  • enabling workers to be represented, engaged and to participate
  • lifting capability of health and safety practitioners
  • developing and sharing better data and insights to improve decision making.

The next step is to implement the Strategy and turn its vision into action. Government, sectors, businesses and communities will take steps to align their health and safety-related work with the Strategy. A Stakeholder Reference Group of key system stakeholders has been established to support a long term focus and drive momentum towards the Strategy’s vision, goals and priorities.

Health and Safety at Work Strategy 2018-2028 [PDF, 6.8 MB]

Ministerial portfolios and key statutes

Portfolios Statutes
  • Health and Safety at Work Act 2015
  • Mines Rescue Act 2013
  • WorkSafe New Zealand Act 2013
  • Electricity Act 1992
  • Gas Act 1992

Regulatory agencies and their roles

Agency Role

MBIE

Advises on policy and strategy, monitors WorkSafe New Zealand

WorkSafe New Zealand

Primary regulator. Implements policy, promotes harm prevention, enforces the Health and Safety at Work Act 2015.

Key agencies and stakeholders

Diagram showing key roles and responsibilities and how they fit together

Collaboration and information-sharing between regulatory agencies

The Stakeholder Reference Group for the Health and Safety at Work Strategy comprises key system stakeholders, including relevant agencies. It:

  • oversees implementation of the Strategy, and the performance of the health and safety system as a whole, and
  • provides advice to the Minister for Workplace Relations and Safety on potential system-level areas for focus and better strategic coordination.

WorkSafe is the primary regulator for New Zealand’s health and safety at work system.  WorkSafe’s  collaboration functions, set out in the WorkSafe New Zealand Act 2013, include:

  • promoting and co-ordinating the implementation of work health and safety initiatives by establishing partnerships or collaborating with other agencies
  • fostering a co-operative and consultative relationship with the Environmental Protection Authority (EPA).

WorkSafe has published a Regulatory Relationships Policy(external link), which sets out the approach WorkSafe takes to formalising the terms of regulatory relationships with designated and regulatory agencies involved in the work-related health and safety system, including sharing and providing information.

Regulated parties and main stakeholders

Regulated parties include persons conducting a business or undertaking, officers, workers, and other persons at a workplace.  Everyone involved in a business or undertaking has responsibilities for health and safety at work.

For key stakeholders, see diagram above.

Processes for engagement with regulated parties and stakeholders

The Stakeholder Reference Group, which is overseeing implementation of the Health and Safety Strategy, comprises key system stakeholders.

As part of good regulatory stewardship practice in system design and implementation:

  • MBIE engages with interested regulated parties and stakeholders when identifying regulatory issues and developing regulatory proposals, and must publicly consult on all regulatory proposals on behalf of the Minister, under the Health and Safety at Work Act 2015.
  • MBIE will release exposure drafts of legislation for consultation, particularly for technical regulations or where they affect a wide range of stakeholders.
  • MBIE has regular meetings with the social partners - the New Zealand Council of Trade Unions and Business New Zealand.
  • WorkSafe has consultation requirements when developing Safe Work Instruments and Approved Codes of Practice under the Health and Safety at Work Act 2015.
  • WorkSafe engages with a range of stakeholders to improve health and safety across the system, including engaging with relevant businesses, unions and worker representatives, sector leadership groups, iwi, specialist health and safety advisors, academic experts and other government and New Zealand and international regulatory bodies when undertaking major projects.

System’s fitness for purpose

Effectiveness

System has some issues against criteria

As significant reforms are still underway, it is too early to say if they are having the desired impact on work cultures and health and safety practices.

Result 9 Better for Business 2016 survey indicated the impacts of the regulatory changes were being felt by businesses as they adjust to the new requirements. WorkSafe has a well-developed work programme to promote effective implementation and stakeholder participation in implementation design.

Efficiency

System has some issues against criteria

WorkSafe New Zealand was established in December 2013. Worksafe’s funding was increased in 2017 to maintain its capacity to improve health and safety,  as well as funding for improved health and safety capacity for Maritime NZ and the Civil Aviation Authority, as the health and safety regulators for their respective sectors.

A comprehensive evaluation plan is in place which will guide assessment of system effectiveness.

Resilience

System performing well against criteria

The system has just been reformed to reflect modern working practices and address gaps in the system. It is outcomes-based and set up well to be enduring over time. A comprehensive evaluation plan is in place to inform ongoing improvements, as will the Health and Safety at Work Strategy.

Fairness and accountability

System performing well against criteria

Information about the system is widely disseminated through a variety of channels including WorkSafe and our websites and stakeholder outreach and by key stakeholders and feedback about the quality of guidance is generally positive. Contact with key stakeholders is very regular and built into regulatory policy and design processes.

Proposed regulatory changes

The timeframes for improvements noted in this section are indicative and may change. We will review this information at least quarterly and update timeframes as required.

Matter name Policy intent Planned consultation Status

Safe Work Instruments to support the Health and Safety at Work Act 2015.

Lead agency:WorkSafe

Matter type: Tertiary Instruments

Implements a range of safe work instruments to support the operation of the Health and Safety at Work Act 2015.

Consultation is a statutory requirement for the approval of safe work instruments. WorkSafe has a rolling work programme of ten potential safe work instruments for the 2019/20 year. Additional safe work instruments may be developed as needed to support the EPA’s approval or reassessment of hazardous substances under the Hazardous Substances and New Organisms Act 1996.

WorkSafe will consult on each safe work instrument as it is developed. Keep a look out on the Worksafe website.(external link)

Safe work instruments come into force subject to approval by the Minister. Timeframes will be specific to the scale and scope of each instrument.

Safe work instruments currently in force can be found on the Worksafe website(external link).

Health and Safety at Work regulatory reform work programme: Risks associated with plant and structures; working at heights; and youth and hazardous work.

Lead agency: MBIE

Matter type: Regulations

Risks arising from plant and structures and risks for young people from hazardous work cause the most harm across most New Zealand workplaces. The Independent Taskforce on Workplace Health and Safety found that the existing regulations are hard to understand, out of date, ad hoc, and full of gaps.

Plant and structures is a wide topic area that covers:

  • work machinery, equipment and tools
  • mobile plant such as tractors, quad bikes and elevated work platforms
  • existing regimes for pressure equipment, cranes, and fairground rides
  • working at heights and excavations.

Consultation on the discussion document “Implementing the Health and Safety at Work Act 2015: Better regulation - plant, structures and working at heights” closed on 4 October 2019.

Consultation timeframes for youth and hazardous work are to be confirmed. 

Submissions on plant, structures, and working at heights are being analysed.  Advice will be provided to the Government over the course of 2020 to enable implementation from 2021 onwards.

Youth and hazardous work elements are being scoped.

Health and Safety at Work regulatory reform work programme: Implementation review of the Health and Safety at Work (Mining Operations and Quarrying Operations) Regulations 2016.

Lead agency: MBIE

Matter type: Regulations

A targeted, post-implementation review of the mining and quarrying regulations. The review is to test that the regulations are working as expected and to consider further regulation of quarries. It fulfils a commitment that the Government made to industry in 2013 to provide reassurance about the speed of developing major new regulations within a single year. 

Consultation on the discussion document “Implementation review of the Health and Safety at Work (Mining and Quarrying Operations) Regulations 2016” closed on 28 September 2018.

Submissions are being analysed. Advice will be provided to the Government, with any resulting regulatory changes expected in early 2020.

Health and Safety at Work: Risks associated with the use of refrigerant gases

Lead agency: MBIE

Matter type: Regulations

Developing proposals to reduce the likelihood of harm to persons and property from the expected increase in use of toxic and flammable refrigerant gases. This work is a priority as New Zealand transitions away from hydrofluorocarbons (HFCs), as a result of the Kigali Amendment to the Montreal Protocol on Substances that Deplete the Ozone Layer. HFCs are potent greenhouse gases with high global warming potential and are widely used in refrigeration and air conditioning systems and appliances.

Consultation on the discussion document “Ensuring effective regulation of health and safety risks associated with toxic or flammable refrigerant gases” closed on 14 December 2018.

Further consultation on specific regulatory details is expected by end 2019. 

Cabinet decisions on policy made in June 2019. Preparing for consultation on specific regulartory details. Advice will be provided to the Government, with any resulting regulatory changes expected mid-2020.

Planned service and operational changes

Lead agency: WorkSafe New Zealand

Everyone who goes work should come home health and safe. WorkSafe’s mission is to transform New Zealand’s health and safety performance towards world-class. Our four-year strategy, outlined in the Statement of Intent 2018/19-2021/22, outlines how we will do this across our focus areas of delivering the right mix of services in the right way, building our harm prevention programmes, growing effective strategic relationships and driving organisational excellence.  

Key projects for each focus group include:

Deliver the right mix of services in the right way

  • adopting a future regulatory framework to guide WorkSafe’s decision-making on where to apply their resources. The future framework supports targeting areas where WorkSafe can make the greatest difference while providing flexibility to be responsive to ongoing issues and emerging trends.
  • development of an enterprise-wide target operating model that will take WorkSafe towards their future vision of being a modern regulator
  • completing the Operations Group operating model to transform the way WorkSafe’s operational functions work
  • supporting MBIE with the ongoing development of the Health and Safety Regulatory Framework
  • supporting the Major Hazard Facilities Safety Cases regime.

Build our harm prevention approach

Working with ACC to fund harm prevention programmes, particularly focussed on:

  • higher-risk sectors (i.e. agriculture, forestry, construction, manufacturing)
  • cross-sector initiatives to address risks common to all sectors (e.g. work-related health (including psycho-social harm), worker engagement, participation and representation, working in and around vehicles
  • workers at greatest risk of harm (e.g. Māori, Pacific Peoples and migrants/vulnerable workers).

Grow effective strategic relationships

  • strengthening relationships with strategic and other key stakeholders including MBIE, ACC, health and transport, our social partners (NZCTU and Business NZ), and other regulators
  • leading the Health and Safety Regulators Chairs’ Forum and Health and Safety Regulators Chief Executives Group
  • co-chair the Government’s Health and Safety at Work Strategy Reference Group, including the development of a system-level performance framework for the Government’s Health and Safety at Work Strategy 2018-2028
  • supporting and partnering with sector-based leadership bodies (e.g. Forest Industry Safety Council, Construction Health & Safety NZ, Agriculture Leaders Health and Safety Action Group)

WorkSafe is on a journey to organisational excellence through strengthening people and culture, enhancing technology and infrastructure, and future-proofing the organisation to support a modern regulator with the right capability, services and interventions in place.