Investments and Operations Manager
Tēnei tūranga – About the role
The Investments and Operations Manager position is responsible for;
- Ensuring the end-to-end work programme for Te Kupenga – Māori Economic Development Unit is efficiently and effectively delivered; and that all planned initiatives are delivered on time, to specification.
- Delivery of the Māori Innovation Fund and Enabling Māori Framework Fund, including procurement, programme delivery, contract management, customer interface, policy and Ministerial briefings.
- Data and knowledge depository process and systems are established, functioning and utilised.
- Supporting and facilitating coordination across various projects, including team and group reporting requirements.
- Ensuring administrative support is provided across the team to support the delivery of the team’s work programme and outcomes.
The role will also be responsible for line management of at least three staff within the Te Kupenga team.
Ngā herenga – Requirements of the role
- Professional credibility suitable to take a leadership role across this high-profile programme of work.
- Proven experience working as a lead in programmes or projects of scale across the State sector.
- Strong organisational skills (including project planning, project management and project reporting skills).
- Thorough knowledge of how to lead programmes well from start to finish i.e. design, resourcing, implementation, monitoring and review.
- Experience with procurement and contracting processes.
- Skilled in finance administration.
- In-depth knowledge of processes at the centre of government as well as wider government processes and protocols.
- Strong relationship management and communication skills and a high level of tact, intuition and judgement.
- Excellent written communication, skilled at drafting accurate, succinct and tactful correspondence and reports.
- Sound understanding of the principles of Te Tiriti o Waitangi and knowledge of tikanga and Te Reo.
- Credit check required (yes).
- Required to drive (no).
- Police vetting (no).
- Relevant tertiary qualification.
- Must have the right to live and work in NZ.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Delivers quality results which contribute to the Ministry’s outcomes
Te Kupenga Work Programme:
- Managing programme reporting – keeping track of progress, problem solving where needed and taking corrective actions to ensure requirements are met.
- Ensuring there are detailed activity plans for all programme initiatives, and the overall programme is properly balanced and sequenced.
- Continually reviews and considers programme improvements and effectively and consistently identifies and manages risk.
- Managing ministerial enquiries, Official Information Act requests, briefings and initial unit enquiries.
- With the Senior Māori Engagement and Communications Manager, prepare project and programme communications and ensure stakeholder communications and engagement are first class throughout the life cycle of the work programme.
Māori Innovation Fund (MIF) Programming and Procurement:
- Managing the delivery of the MIF Programme in accordance with MBIE procurement policy and guidelines and includes the following tasks either as lead or as managerial support to a project lead (staff or contractor).
- Manages MIF programming and procurement including:
- Procurement documentation:- e.g. Procurement Plans, Requests for Proposal (RFP) or Quote (RFQ), Registration of Interest (ROI), Response form template, Pricing spreadsheets.
- Funding Agreements.
- Evaluation Guidelines and process for the Assessment Panel.
- Publish RFPs and MIF application process on GETs and manage RFP/application process in the marketplace, including preparing and publishing Q&As.
- Download responses from GETs or IMIS and manage the process to release documents and instructions to Assessment Panels.
- Manage contracting and invoicing and payments for allocated MIF application process including IMIS, finance, legal, policy and any other MBIE input required.
- Manage logistics for evaluation of proposals/ applications – Panel communications, venue, date, time, including taking minutes of Panel meetings.
- Provide recommendations to the General Manager, to improve the MIF management, processes and implementation.
- Manages applicant interface and communications for MIF, including procurement process, contract management, general communications and MIF guidance.
- With the Policy Manager, manages policy and Ministerial briefings regarding MIF in conjunction with relevant MBIE teams.
- Overseeing the end-to-end process of managing, distributing and promoting two major investment funds - the Māori Innovation Fund and the Enabling Māori Framework (EMF).
- Ensuring the development and implementation of Investment Plans or other investment strategies.
- Providing strategic oversight of investment portfolio relevant to the investment funds managed by the team.
- Leading investment evaluation and development of performance frameworks.
- Financial management of funds or groups of contracts (forecasting, modelling, budgeting).
- Effective performance evaluation and monitoring of investments, including the governance of the investments and delivery against contracted outputs.
- Ensuring annual reports and periodic reviews are completed for relevant investments
Manage constructive working relationships with work colleagues and external stakeholders
- Participates as an active team member and contributes knowledge and expertise needed to achieve the outcomes of Te Kupenga and MBIE.
- Develops effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning from the team to the wider organisation.
- Builds and maintains effective relationships and partnerships with MBIE managers, staff and external stakeholders, as necessary, in order to identify and share best practice information and to promote collaborative solutions.
- Enhance MBIE’s reputation and the reputation of other agencies in any external interactions.
- Māori Innovation Fund – Manages customer relationships and procurement processes in a professional and timely way according to MBIEs procurement processes and guidelines. In doing so, understands and manages any risks, conflicts, legal, probity implications and draws on specialist expertise within the organisation to assist in these matters.
Build and maintain a high-performing team that is capable of delivering innovative advice, products and services to support MBIE’s strategic direction.
- Build and maintain a high performing team that is capable of developing and delivering innovative advice, products and services to support strategic direction.
- Establishes clear accountabilities, expectations and performance standards with direct reports and monitors individual and team performance to ensure that performance targets are met.
- Fosters an open, collaborative environment that encourages quality, innovation, ongoing learning and knowledge sharing within the team.
- Coaches and develops staff to meet the needs of MBIE now and in the future, providing feedback on team and individual performance.
- Models positive management and leadership behaviours and the desired values and culture of MBIE and leads this across the team.
- Manages expenditure and resources in line with approved delegations, guidelines, budget, deadlines and reporting requirements, with a focus on cost effectiveness in the Ministry.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Investments and Operations Manager position reports into Te Tumu Houkura, General Manager Māori, Te Kupenga, Māori Economic Development Unit. The unit sits within Te Waka Pūtahitanga group.
Matatautanga – Competencies (Leadership Success Profile)
The Leadership Success Profile (LSP) is a leadership capability framework, developed by the New Zealand public sector for the New Zealand public sector. It creates a common language for leadership and establishes what great leadership looks like. You can look at the twelve underpinning capabilities and four leadership characters here: Leadership Success Profile | Te Kawa Mataaho Public Service Commission(external link)
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission