People and Culture Coordinator
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Tēnei tūranga – About the role
The role will provide support to the Head of People & Culture, INZ with a range of administrative and coordination tasks to enable effective and efficient daily operations.
The role will be responsible for managing a busy workload with competing priorities such as coordinating large meetings, agendas, and other HR events, keeping on top of transactional HR Administration, liaising with managers where required and working with different internal stakeholders.
Day to day responsibilities will include establishing and managing compliance requirements of P&C’s policies and procedures, general administration tasks, and calendar and email management, which includes managing the teams’ shared inboxes for governance requirements.
Ngā herenga – Requirements of the role
Personal specifications
- A proven track record of experience and achievement in project coordination or providing administrative support to managers and teams.
- Demonstrated agility in supporting multiple teams and responding to changes in priorities within a fast-paced dynamic environment.
- Wide ranging knowledge of administration systems and processes.
- Sound relationship management skills.
- Ability to set priorities and manage time effectively.
Qualifications
- Comparable relevant experience.
Prerequisites
- Must have the legal right to live and work in New Zealand.
Takohanga tuhinga o mua – Key accountabilities and deliverables
The People & Culture Coordinator will be required to deliver results in the following areas:
- Providing administrative and coordination support to the Head of People & Culture, INZ and the INZ team to enable the operationalisation of the P&C Strategy.
- Working with the INZ team to develop monthly reporting & insights from our people data that can help drive decision making and inform our stakeholders.
- Performing coordination and administration for meetings including: booking meetings and rooms, preparing content, ensuring pre reading materials, packs are requirements are gathered and distributed.
- Building strong collaborative relationships with the business.
- Providing business management support for compliance monitoring and reporting.
- Coordinating responses to Official Information Act requests, Ministerial Correspondence and Parliamentary Questions, from the INZ Advisory team.
- Manage requests for information to compile reports.
- Tracking of requests to OIAs/ reporting to ensure we meet our expectations around time frames.
- Providing administrative support, including arranging meetings and travel, event management, ordering and purchasing of office equipment, liaising with facilities and IT staff, on boarding and off boarding staff.
- Assisting the Head of P&C, INZ in prioritising key tasks, diary management, preparation of documentation, follow up actions, and reporting.
- Identifying opportunities of internal best practice, delivering sound administrative systems and processes as part of a business group support team, and maintaining a high quality and consistent MBIE approach.
- Supporting management and team in utilising self-serve approaches.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The P&C Coordinator position reports to Head of P&C, INZ within the People & Culture Branch. The branch sits within the Ngā Pou o Te Taumaru Group group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
