Organisational Development Coordinator

Tēnei tūranga – About the role

The Organisational Development Coordinator is a team member position in the Talent and Development Centre of Expertise (CoE) and provides coordination support to the Talent and Development team, and information and support to our internal and external stakeholders.

The role co-ordinates and administers organisational development programmes including talent and succession management, leadership development, career pathways, competency frameworks, performance and development frameworks, employee engagement, inclusion and diversity and culture and values.

The Organisational Development Coordinator is responsible for ensuring quality and consistency of advice and practices in relation to their contribution to the team’s work.

Ngā herenga – Requirements of the role

Personal specifications

• Proven experience in an administration role or event coordination.
• Experience applying initiative, solving problems and being solution focussed.
• Applied time management skills with ability to prioritise and multi-task to delivery work in full and on time.
• Excellent communication skills.
• Building, maintaining and utilising relationships and networks.
• Confidence in using Microsoft Office products: Outlook, Word, Excel and PowerPoint.
• Self-motivation and commitment to pursue personal development.
• Must have the legal right to live and work in New Zealand.
• Credit check required (no).
• Required to drive (no).
• Police vetting (no).

Takohanga tuhinga o mua – Key accountabilities and deliverables

Coordinate key and cyclical activities

• Nomination processes for internal and public sector-wide award and recognition programmes.
• Application processes for leadership programmes and forums.
• Leadership assessment processes.
• Career board and Talent board updates.
• Reporting on programme activities and evaluations.
• Reviews of intranet pages.

Coordination and administration

• Manage bookings and venues, including equipment and catering.
• Prepare and organise materials and resources.
• Record keeping and filing.
• Administer accounts, coding and accruals.
• Collect, collate and report on the effectiveness initiatives.
• Provide timely and appropriate advice and support.
• Manage the team inbox and triage queries.
• Support procurement processes as required.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Organisational Development Coordinator position reports into the Talent and Development within the Talent and Development branch. The branch sits within the Ngā Pou o te Taumaru group.

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission