EPMO Portfolio Analyst
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Tēnei Tūranga – About the role
The purpose of the EPMO Portfolio Analyst role is to provide accurate reporting, analysis, and support to enable informed decision making across Portfolio Boards and the Investment and Change Delivery Committee. The role extends to work across all EPMO objectives:
- Facilitation of the Ministry’s investment planning process.
- Ensuring an effective investment and delivery governance model is in place.
- Embedding of standardised delivery methodologies to enable successful delivery.
- Monitoring the impact of our investments to meet our strategic goals.
The Portfolio Analyst role is the central point for the day to say operations of the EPMO. This involves:
- Production of monthly Portfolio dashboards.
- Trend and analysis & reporting across MBIE’s Investment Portfolio.
- Supporting the project delivery workflow for portfolio governance and new project setup.
- Assisting with support for the Enterprise Project Management System - MS Project Server.
- Working closely with Finance to ensure projects are appropriately authorised and related approved funding is accurately recorded.
Ngā Herenga – Requirements of the role
Qualifications
- Tertiary qualification or relevant work experience.
Skills and experience
- Must have understanding of structured project delivery gained through 2-3 years working in a project delivery environment.
- Must have intermediate MS Excel skills (using data connections; piviot tables, combining data with index match, vlookup, hlookup, IF statements, etc).
- Working knowledge of project management methodologies, preferably a minimum of PRINCE 2 foundation.
- Excellent written, analytical and verbal communication skills.
- Organised and systematic with an attention to detail.
- Meets deadlines.
Other
- Must have the legal right to live and work in New Zealand.
Takohanga Tuhinga o mua – Key accountabilities and deliverables
Portfolio dashboard reporting
- Produce the monthly MS Excel based Portfolio dashboard reports due at month end.
- Work with the EPMO Principal Advisor to ensure appropriate performance analytics and metrics are in place for all delivery Portfolios.
Analysis and reporting
- Manage the information gathering for project related OIA’s, Annual Review, Select Committee and Estimates questions and Treasury Major Programme and Project reporting.
- Provide stakeholders with ad hoc excel reports and analysis for projects and programmes as required.
Governance support
- Record timely, accurate records of Portfolio Governance decisions in the Enterprise Project Management System – MS Project Server.
- Work closely with Finance to ensure project funding approvals and governance decisions are accurately recorded.
Support the Portfolio PMO teams
- Together with other members of the EPMO team, administer and support MBIE’s Enterprise Portfolio Management System (Microsoft Project Server).
- Work with the PMOs to improve data integrity to enable accurate performance reporting.
Assist with the Investor Confidence Rating assessment
- Assist with analysis and reporting for the Treasury led Investor Confidence Rating (ICR) assessments.
Relationship management
- Foster, develop and maintain positive and successful professional relationships with the Portfolio PMO teams and associated project managers.
- Develop and maintain a customer-focused approach to the delivery of timely, accurate, appropriate information and advice.
- Review and improve programme and project information management and communication.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū - Your place in the Ministry
The EPMO Portfolio Analyst position reports into the EPMO Manager within the Enterprise Strategy, Governance and Performance branch. The branch sits within the Ngā Pou o te Taumaru group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
