Senior Project Manager

Tēnei tūranga – About the role

The Corporate and Digital Shared Services (CDSS) group leads, connects, and strengthens MBIE's core data and insights, digital and technology capabilities.

The Senior Project Manager will report to a Portfolio Delivery Manager in the Partnerships and Programmes branch in CDSS.

The Senior Project Manager is responsible for effective management of allocated projects, and delivery of projects within agreed timeframes, budget and quality measures. They provide effective leadership, coordination, consistently deliver expected results, and implement high-quality business systems and solutions to business challenges.

As a recognised leader within the group the Senior Project Manager is required to mentor and promote the culture of excellence through delivery.

Ngā herenga – Requirements of the role

Personal specifications

• At least eight years as a Project Manager managing complex, multi-vendor projects.
• Relevant project management certifications for example, PRINCE2, PMI, Agile.
• Takes responsibility for ensuring all project deliverables are completed and outcomes delivered for assigned projects, within agreed tolerances for cost, quality and time - showing good judgement in decision making.
• Experience in delivering projects using a variety of project management methodologies, including PRINCE2, System Development Lifecycle (SDLC) and agile.
• Experience managing multiple suppliers simultaneously from procurement, day-to-day vendor management, and the completion of contracts - including successful transition to operational support.
• Experience building and leading large project teams successfully.
• Awareness of change impacts resulting from your project outcomes and compliant with good operational readiness practice.
• High degree of financial literacy and proven experience in managing significant project budgets, ensuring accuracy of financial forecasting and reporting, and managing within approved funding.
• Excellent written and verbal communication skills and ability to articulate key messages with story-telling skills to ensure messages are understood by senior stakeholders, executives and governance groups.
• Ability to influence and develop effective working relationships with a wide stakeholder base, including gaining and maintaining credibility with senior leadership.
• Highly developed political and interpersonal savvy and maintains effective, functional relationships with people at all levels of an organisation.
• Ability to successfully manage and resolve conflicts between stakeholders.
• Understanding of the public sector governance lifecycle and consistently produce high quality governance documents.
• Well networked and respected and have an active interest in developing and influencing best practice in Project Management practice.
• Action oriented, acts with a sense of urgency and operates at pace.
• Takes the initiative, thinks independently, is flexible in approach and takes feedback on board.
• Excellent attention to detail.
• Coaching and mentor skills and shows a commitment to ongoing professional development.
• Tertiary qualification, or degree, in related business discipline is highly desirable or extensive and comparable relevant experience.

Prerequisites

• Must have the legal right to live and work in New Zealand.
• The ability to gain and maintain a national security clearance as required.
• Credit check required (Yes).
• Police vetting (Yes).

Takohanga tuhinga o mua – Key accountabilities and deliverables

Project outcomes

• Delivery of your projects to agreed scope and quality standards, on time and within budget and when not able to, follow change processes supported by timely communication.
• Projects deliver agreed outcomes and benefits for its stakeholders.
• Stakeholders will want to work with you, and you will be invited to the table to add value.
• Contribute to the collection of evidence and generate all necessary quality and assurance management documentation for a full audit trail.
• Maintain, control and update project documentation/artifacts and templates.

Project planning, tracking, quality, change control and reporting

• Use all agreed project planning, tracking and reporting processes, templates and services.
• Use and recommend ongoing project control solutions and assurance across the project.
• Prepare high quality project and governance reports.
• Contribute to the improvements in consistent practices and standards to monitor and report on compliance with the PMO’s Delivery Governance Model, with a particular focus on project management capability, risk issue and benefits tracking.

Relationships

• Relationships with your peers, your stakeholders and your leaders are productive, communication is professional, clear and timely. Your conversations are robust, and trust is created.
• Act with integrity, actively providing advice and guidance for your leaders and project team, acting as coach or mentor when required – declaring conflicts of interest in a timely manner.
• Maintain key relationships with Capability Lead, Workstream Managers, business sponsors and owners, project delivery team members, internal/external suppliers and the Programme Management Office (PMO).
• Provide advice and guidance to Project Manager/Project Lead and project team on PMO’s project management framework, standards and practices.
• Ensure that conflicts of interest are reported on appropriately.
• Coach, mentor and provide support to the peers and project team members.
• On behalf of the Crown, will act reasonably, honourably and in good faith towards Māori as Treaty partners.

Wellbeing, health and safety

• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Ensures own and others safety at all times.
• Be aware of project team members showing signs of stress and help mitigate before it becomes an issue.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Senior Project Manager reports to the Portfolio Delivery Manager within the Partnerships and Programmes branch and the Digital, Data and Insights group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission