Capability Lead Project Coordination
On this page
Tēnei tūranga – About the role
This position leads a team of Project Coordination with the purpose of delivering consistent people growth, modern delivery techniques with reliable, dependable and expedient outcomes.
The Capability Lead – Project Coordination will work closely with their assigned business units and be cross functionally orientated within the Partnerships and Programmes Branch as well as the broader DDI Group. This will be on a daily basis and include building strong working relationships built upon trusted advice and successful delivery.
They will also work closely with the relevant portfolio and business relationship managers for successful delivery of both ICT projects and business projects with an ICT component.
The Capability Lead – Project Coordination is expected to be a project coordination expert and spend approximately 50% of their time on project delivery themselves, whilst the other 50% will be on team management and growing capability.
This role in conjunction with the other Capability Leads and the Head of Project Capability will be responsible for raising the overall maturity of MBIEs Project Coordination practice by defining processes, standards, and policies and growing the capability for both the MBIE internal and contingent workforce of Project Coordination.
Ngā herenga – Requirements of the role
Personal specifications
- In depth knowledge and 5+ years’ experience in Project Coordination.
- You are a Project Coordination Subject Matter Expert with the intent of managing people capability.
- You are both a Leader and a Mentor, and like to coach people help them be their best.
- You have confidence in your Decision Making and are structured in how you manage capability growth.
- You are well networked and respected.
- You have a tertiary qualification in a relevant subject.
- You have shown an ongoing commitment to own professional development.
- Ability to quickly establish and build strong working relationships and develop trust, credibility, buy-in and collaboration with managers, staff, vendors and other stakeholders.
- Proven ability to develop trust and credibility with peers.
- Excellent communication skills – both verbal and written particularly business writing and reporting.
- Should have legal rights to love and work in New Zealand.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Delivers High Quality Results
- You are managing the delivery of Project Coordination services for your allocated business units providing the delivery interface for business units and stakeholders across risk, compliance, strategy, process and resource.
- The team is delivering high-quality outcomes for its stakeholders, both internal and external.
- Both you and the team are adding value to the wider Ministry by genuinely taking ownership of the system it delivers.
- You are focussed on the improvement of the team’s capabilities across all the project coordination aspects of Solution Delivery.
- Staff attrition is low, staff engagement is high.
- In conjunction with other Capability Leads and the Project Management Practice area you will contribute to raising the overall maturity of the MBIE Project Coordination practices.
Personal Leadership
- Modelling positive management and leadership behaviours.
- Modelling the desired values and culture of the organisation and leads across the team.
- Encouraging a customer-focused culture across the team.
- Fostering an open, collaborative environment that encourages operational excellence, quality, innovation, ongoing learning and knowledge sharing.
Team Management
- Implementing strategies, work programmes and performance targets for the team with supporting measurement, monitoring and reporting mechanisms.
- Regularly monitoring and reporting on progress towards achievement of plans and strategies.
- Continually reviewing and considering improvements to all elements of the team’s operations.
- Effectively and consistently identifying and managing risk.
- Managing expenditure and resources in line with approved delegations, guidelines, budget, deadlines and reporting requirements, with a focus on cost effectiveness in the Ministry.
Team Leadership
- Establishing clear accountabilities, expectations and performance standards with direct reports and ensures regular performance management and development occurs.
- Monitoring individual and team performance to ensure that performance targets are met.
- Providing feedback to staff on team and individual performance.
- Motivating team members and gives them opportunities to participate.
- Coaching and developing staff to meet the needs of MBIE now and in the future.
Relationship Management
- Participating as an active team member and contributing knowledge and expertise needed to achieve MBIE’s outcomes.
- Building and maintaining effective relationships and partnerships with internal and external stakeholders, as necessary in order to identify and share best practice information and to promote the Ministry, its products and services.
- Developing effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning from the team to the wider organisation.
- Representing whole-of-Ministry views and protects its reputation in any external interactions.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Capability Lead – Project Coordination position reports into the Head of Project Capability within the Partnerships and Programmes branch. The branch sits within the Digital, Data and Insights group.
Matatautanga – Competencies (Leadership Success Profile)
The Leadership Success Profile (LSP) is a leadership capability framework, developed by the New Zealand public sector for the New Zealand public sector. It creates a common language for leadership and establishes what great leadership looks like. You can look at the twelve underpinning capabilities and four leadership characters here: Leadership Success Profile | Te Kawa Mataaho Public Service Commission(external link)
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
