Principal Advisor – Workforce Planning
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Tēnei tūranga – About the role
The Principal Advisor - Workforce Planning is a senior position within Immigration New Zealand (INZ) and leads the workforce planning function within INZ Planning. The role supports the Manager INZ Planning to undertake and direct workforce planning for INZ, ensuring day to day and strategic workforce planning aligns with INZ’s collective areas of focus or operationalisation of policy changes.
The Principal Advisor – Workforce Planning leads the development of operational workforce plans and strategies to enable the successful delivery of INZ’s strategy and respond to major events or government policy directives.
A key part of the role is maintaining a sound awareness of emerging policies, events (domestic and international) and internal initiatives to scope opportunities/risks for workforce planning.
Additionally, the role builds and maintains relationships with key internal stakeholders to ensure workforce planning has cross-system representation.
The role provides an excellent opportunity to work in partnership with the branch, Immigration Leadership Team (ILT) and other MBIE leaders, including the Our Future Services team.
The role works closely with the Manager INZ Planning and hand-in-hand with other Principal Advisor roles within the INZ Planning and the wider Chief Operating Officer team. The team represents a centre of excellence in directing and coordinating planning activities across INZ’s major operating lines to drive improved planning and business operations.
Key relationships
- Immigration Leadership Team
- INZ Extended Leadership Team
- Key leaders across MBIE
- Key Principal and Senior Advisors within INZ and wider MBIE.
Ngā herenga – Requirements of the role
Personal specifications
- Proven experience in the implementation, delivery and continuous improvement of business and operational planning, performance and reporting systems and processes, including the capture and analysis of information.
- Demonstrated ability to use relevant software applications, including spreadsheets and databases, including solid technical knowledge of Excel and PowerBI and ability to turn that information into easy-to-understand infographics.
- An operational and strategic thinker with proven workforce planning experience and the ability to turn complex conceptual strategies into high level artifacts for senior management.
- Leads workforce planning activities which includes undertaking or directing planning of large upcoming activities or responses to policy changes, events and incidents.
- The ability to effectively direct and coordinate documented workforce planning in a timely way (sometimes with incomplete information). This includes assumption-based planning and presenting suitable options and contingencies at executive level.
- Strong analytical skills as well as strong capability in research and evaluation methodologies, design, processes, and reporting.
- Knowledge and experience of business analysis work including working with impact analysis and options development and able to delivery this information clearly for informed decision making.
- Strong stakeholder relationship building and engagement skills to effectively gain cooperation and commitment of others.
- The ability to influence others to achieve the required outcomes through sound evidence-based knowledge and professional credibility.
- A demonstrated ability to deal with complex and emerging issues.
- Excellent communication skills, both written, oral and visual, and the ability to present information and ideas in a way that is effective and engaging to a wide range of audiences.
- A relevant tertiary qualification or equivalent experience in a relevant workforce planning or human resources discipline.
- The ability to gain and maintain a national security clearance if required.
- Must be a NZ citizen or hold a residence class visa.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Lead the development of operational and strategic workforce plans including the allocation of resources.
- Leads development of workforce plans in response to predicted or emerging events, policy directives, and priority focus areas for INZ.
- Improve governance and accountability processes in operational and longer-term workforce planning
- Lead the development and monitoring of effective stakeholder management and communications to support the execution of planning.
- Contribute to the leadership of a high-performing Planning team that delivers well considered, evidence based and practical advice.
Manage constructive working relationships with work colleagues to enhance understanding and co-operation needed to achieve desired results.
- Comfortably engages, builds and maintains enduring relationships with senior stakeholders.
- Tests the effectiveness of stakeholder relationships using a range of appropriate measures and processes (including stakeholder feedback).
Takohanga tuhinga o mua – Key accountabilities and deliverables continued
Wellbeing, health and safety
- Displays commitment through actively supporting all safety and wellbeing initiatives
- Ensures own and others safety at all times
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting
- Reports all incidents/accidents, including near misses in a timely fashion
- Is involved in health and safety through participation and consultation
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Principal Advisor Planning position reports into the Manager Planning within the Operations, Tasking and Improvement branch. The branch sits within the Immigration NZ group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
