Advisor – Office of the Deputy Secretary
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Tēnei tūranga – About the role
The Advisor, Office of the Deputy Secretary is responsible for supporting the delivery of strategic advice and operational support to the Deputy Secretary Te Whakatairanga Service Delivery and wider group and to ensure the effective functioning of the group.
The Advisor role supports Te Whakatairanga Service Delivery Group (TWSD) in providing comprehensive business support, advice, and coordination across the group. Specifically, the role contributes to work programme monitoring and reporting, coordinates the branches corporate obligations in terms of Annual Review, Estimates Production, prepares monthly Corporate Reporting, supports branches doing quarterly self-review on corporate policies, and a wide range of general business support including supporting the risk management approach, ministerial services, providing advice and training for the group, and championing health and safety at work.
Responsibilities of this position are expected to change over time as the Office of the Deputy Secretary responds to changing needs. The incumbent will need the flexibility to adapt and develop as the environment evolves.
Ngā herenga – Requirements of the role
Personal specifications
- Pragmatic, solution focused, comfortable with ambiguity and change.
- Known for can-do, positive and customer-focused attitude.
- Ability to adapt communication style for a range of stakeholders, establish strong and trusted working relationships.
- Ability to work well under pressure and capacity to multi-task effectively and meeting deadlines.
- Political acumen and sound knowledge of Parliamentary and government structures and processes.
- Experience with monitoring and reporting activities, continuous improvement and organisational performance enhancement.
- Significant experience using Microsoft Office functions including Word, Excel, PowerPoint and Adobe professional.
- Excellent written and oral communication skills.
- Understanding of key project management approaches.
- Must hold a valid visa for working in New Zealand.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Critical areas of success
The role has responsibility to support the operational efficiency and corporate compliance across Te Whakatairanga Service Delivery group including:
- Supporting Senior Leadership Team and Branch Managers to meet their corporate obligations.
- Provides business management support for compliance monitoring and reporting including monthly corporate reporting, quarterly self-review, monitoring contract management system, coordinating Annual Review and Estimates process, updating statutory delegations document, coordinating on monthly performance measure results update.
- Identifies areas for continuous improvement in group’s business operations processes.
- Supports branches Business Managers to build capability in their business advisory function to achieve business outcomes.
- Ensuring consistency in corporate policies compliance is maintained across the group.
- Supports other business functions in the Office of the Deputy Secretary as required including ensuring the Director and Deputy Secretary remain up to data and aware of any potential risks.
Relationship management
- Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.
- Develops effective working relationships with other MBIE managers and staff to transfer knowledge and learning from the team to the wider organisation.
- Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, to identify and share best practice information and to promote the Ministry, its products, and services.
- Represents whole-of-Ministry views and protects its reputation in any external interactions.
Self management
- Models’ positive behaviours.
- Models the desired values and culture of the organisation.
- Willingly shares knowledge and expertise within the team and with others in the organisation.
- Acts with honesty and integrity.
- Welcomes feedback and is receptive to input from others.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Advisor position reports into the Director, Office of the Deputy Secretary within Te Whakatairanga Service Delivery group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
