Business Advisor

Tēnei tūranga – About the role

The Business Advisor role in the Office of the Deputy Secretary, Strategy and Assurance, supports the group by providing comprehensive business support, advice, and coordination. Specifically, the role contributes to work programme monitoring and reporting, coordination of group reporting, and a wide range of general business support including supporting the risk management approach, process improvement, providing advice and training for the group, and championing health and safety at work. 

Ngā herenga – Requirements of the role

Personal Specifications

• Highly developed analytical and conceptual thinking ability.
• Capable of developing alternative pathways to achieving outcomes.
• Competency in Microsoft Office (especially Excel).
• A proven track record of experience in providing high quality coordination and business advisory services in a large organisation.
• Sound relationship management skills.
• Excellent written and presentation skills.
• Excellent organisational ability.
• Experience with delivering accurate, high-quality work under tight deadlines.
• Sound planning skills and ability to multitask.
• Familiarity with government reporting material such as Statements of Intent and Departmental annual reviews is preferred but not essential.
• Political acumen and sound knowledge of Parliamentary and government structures and processes. 

Prerequisites

• Equivalent experience is essential.
• Must have the legal right to live and work in New Zealand.

Takohanga tuhinga o mua – Key accountabilities and deliverables

Planning, Tracking and Reporting

• Familiarity with Government reporting documents including Annual Reports.
• Provide the Strategy and Assurance Leadership Team with a consolidated view of key cross-branch deliverables.
• Identify and analyse any critical dependencies between annual operating plans and make recommendations for actions to respective managers.
• Establish and maintain tracking measurements, reporting progress against branch plans and deadlines.
• Coach and support staff across Strategy and Assurance in our ways of working.

Resource Management

• Assist General Managers as required with the preparation and monitoring of cross-group plans.
• Maintain risk and issue registers.

Project Management/Business Support

• Undertake small scale business/process improvement projects as required.
• Provide staff guidance in the use of templates.
• Establish consistent practices and standards to monitor and report on compliance.
• Supporting the group leadership team to meet their corporate obligations including compliance monitoring and reporting including monthly corporate reporting and assisting where required across the branch on various projects.
• Maintains and seeks to continuously improve group processes, ensuring they are aligned to MBIE policies.
• Ensure the Business Continuity plans, and related documents are updated on a regular basis.
• Keeps the Leadership Team and group team members informed of upcoming obligations (e.g. LT dashboard).
• Positive Team Member Work co-operatively and effectively with others towards achieving team and ERM goals.
• Participate in team discussions, assists in the identification of solutions, and resolution to issues and problems.
• Support colleagues and peer reviews work as requested.
• Listen and be respectful of other team members.
• Participate in organisational processes.
• Participate in organised individual or team learning activities.
• Seek feedback on own performance.
• Contribute effectively to the team’s development of positions, perspectives, approaches and advice.
• Manages constructive working relationships with work colleagues, internal and external stakeholders to enhance understanding and cooperation needed to achieve desired results.
• Participates as an active team member and contributes knowledge and expertise to business processes and decision-making.
• Maintain effectiveness of stakeholder relationships in challenging situations and seeking for continuous improvement based on stakeholder feedback.

Wellbeing, health and safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others' safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Business Advisor position reports into the Head of Office of the Deputy Secretary Strategy and Assurance branch. The branch sits within the Strategy and Assurance group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose – Grow New Zealand for All.

To Grow New Zealand for All, we put people at the heart of our mahi (work). Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

• As agile public service leaders, we use our breadth and experience to navigate the ever-changing world.
• We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders.
• We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti).

Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All.

The principles of Te Tiriti – including partnership, good faith, and active protection – are at the core of our work.

MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission