Project Coordinator
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Tēnei tūranga – About the role
The Project Coordinator will assist and proactively work with Manager Standards Development to successfully support the completions of assigned projects. The role includes administration and project coordination tasks and working closely with other team members, Standards New Zealand contract clients, and nominating organisations.
Ngā herenga – Requirements of the role
Personal specifications
- Strong administration and meeting coordination experience including the ability to work with complex documents, and take accurate meeting minutes.
- Excellent stakeholder relationship management skills.
- Well-developed organisational and planning skills including time management, the ability to multi-task, and perform well under pressure.
- Accuracy and attention to detail.
- Proven ability to use communication and information technology systems and methods including: MS Word, MS Project, MS Excel, MS Outlook, competent at using the internet for committee research purpose, databases (familiarity required), MS Power Point, and AX MS Dynamics.
- Must have the legal right to live and work in New Zealand.
- All employees are required to comply with MBIE’s vaccination policy which seeks to protect the wellbeing, health and safety of our people, their whānau and the community. You are required to hold a valid vaccination pass to be employed at MBIE.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Administration and process
- To ensure Standards New Zealand processes are carried out in a timely manner.
- Prepare and amend complex documents with accuracy, ensuring completeness of content and fulfilment of Standards New Zealand document requirements.
- Organise, prepare for, attend, and take minutes of standards development committee meetings.
- Process AS/NZS projects following Standards New Zealand’s processes and procedures, in consultation with the Manager Standards Development.
- Maintain records and compile regular reports in accordance with standing operating procedures.
- Assist with the collections and collation of information for the submission of business reports.
- Liaise with standard development committee members, as required.
- Understand and comply with those sections of the Standards New Zealand Quality Manual that relate to the role.
- Adopt a continuous improvement approach to responsibilities, continually looking to improve Standards New Zealand’s processes.
- Carry out other duties that may be required by managers from time to time.
Relationship and Project management support
- Liaise with stakeholders, committee members, and Standards Australia Project Managers.
- Build and maintain effective communications with all Standards New Zealand staff.
- Build and maintain positive and cooperative relationships within Standards New Zealand and with outside organisations.
- Actively participate in providing a high quality of service to customers and staff, and enhance the public perception of Standards New Zealand.
Self management
- Models positive behaviours.
- Models the desired values and culture of the organisation.
- Willingly shares knowledge, expertise and within the team and with others in the organisation.
- Acts with honesty and integrity.
- Welcomes feedback and is receptive to input from others.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Project Coordinator position reports to the Manager Standards Development, Standards New Zealand business unit within the Market Integrity branch in the Te Whakatairanga Service Delivery Group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
