Advisor - Privacy

Tēnei tūranga – About the role

The Advisor - Privacy is a team member position in the Ministry of Business, Innovation and Employment (MBIE), reporting to the Team Leader Privacy in the Legal, Ethics and Privacy Branch (LEAP.

The Advisor - Privacy will bring their business understanding and perspective to work in partnership with their manager and other staff.

The role is responsible for contributing to the development and implementation of new processes and tools to ensure the successful delivery of the MBIE Privacy function.

The Advisor - Privacy will take a supporting role in promoting and driving improvements in MBIE’s performance and management of its personal information in its care and creating a culture within MBIE where personal information is respected and protected.

The Advisor - Privacy will provide advice, analysis and support to the Privacy function and the Ministry generally, to deliver an up lift in privacy management capability at MBIE. The Privacy Advisor also manages BAU event reporting and supports the delivery of Privacy Impact Assessments by the Business Groups.

The Privacy Team is a small central team that works MBIE-wide to embed privacy at MBIE, consistent with the organisation’s obligations under the Privacy Act 2020 and the Government Chief Privacy Officers expectations. This will improve MBIE’s privacy awareness and capability and move MBIE towards a whole of organisation approach to privacy.

Ngā herenga – Requirements of the role

Personal specifications

• Strong analytical skills
• An ability to communicate effectively, verbally and in writing with a wide range of people at all levels, both internal and external to MBIE.
• Experience in reviewing and implementing processes to enhance business improvement and service delivery.
• Good relationship management skills.
• A knowledge and understanding of Privacy legislation and policy processes.
• Strong organisational skills, with the ability to prioritise and work to deadlines.
• Work proactively, with little direct management.
• Demonstrated high levels of integrity and flexibility.
• Experience of working on a project.
• Microsoft Office skills.

Qualifications

• A tertiary qualification in a relevant discipline or equivalent operational experience. 

Other

• Must have the legal right to live and work in New Zealand.

Takohanga tuhinga o mua – Key accountabilities and deliverables

Critical areas of success: Contributes to the maintenance of an MBIE-wide privacy function

The Advisor - Privacy will be required to deliver results in the following areas:

• Support the Principal Advisor, Privacy and Senior Advisor Privacy to monitor and report on the use of Privacy practices across MBIE.
• Support the enhancement of MBIE privacy practices by defining, reviewing and updating privacy policies, procedures and tools.
• Communicate effectively and exercises sound judgement.
• Promoting a strong privacy culture within MBIE.

Customer focus: Delivers a targeted service to internal and external stakeholders. Works to a high standard and always looks for ways to do things better

• Identifies the needs or expectations of customers.
• Treats internal customers with the same courtesies they would extend to external customers.
• Works hard to meet customer deadlines.
• Always looks to improve service.
• Maintains professionalism.

Relationship management: Manage constructive working relationships with work colleagues and external stakeholders to enhance understanding and co-operation needed to achieve desired results

• Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.
• Develops effective working relationships with other MBIE staff in order to transfer knowledge and learning from the team to the wider organisation.
• Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, in order to identify and share best practice information and to promote the Ministry, its products and services.
• Represents whole-of-Ministry views and protects its reputation in any external interactions.

Action oriented: Takes responsibility for own work, recognises opportunities and acts with a minimum of direction

• Takes responsibility for own work.
• Self-starter.
• Seeks input if required.
• Recognises and acts on opportunities.

Self-management: Takes responsibility for own behaviour and is open to development 

• Models positive behaviours.
• Models the desired values and culture of the organisation.
• Willingly shares knowledge, expertise within the team and with others in the organisation.
• Acts with honesty and integrity.
• Welcomes feedback and is receptive to input from others.

Organisational commitment: Role model the standards of integrity and conduct for the public sector

• Builds commitment to MBIE’s vision, mission, values and services.
• Willingly undertakes any duty required within the context of the position.
• Understands Equal Employment Opportunities (EEO) principles and the application of these to MBIE.
• Complies with all legislative requirements.
• Adheres to the Ministry’s and Public Sector Services Commission Code of Conduct.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives
• Ensures own and others safety at all times
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting
• Reports all incidents/accidents, including near misses in a timely fashion
• Is involved in health and safety through participation and consultation

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Ministry comprises around 5,000 staff operating in New Zealand with a further 500 staff in overseas locations.

The Ministry has ten business groups: Building, Resources and Markets; Corporate, Governance and Information; Digital, Data and Insights; Finance and Performance; Immigration New Zealand; Labour, Science and Enterprise; Managed Isolation and Quarantine; Kanoa – Regional Economic Development & Investment Unit; Strategic Policy and Programmes; and Te Whakatairanga Service Delivery.

The Advisor - Privacy reports to the Team Leader, Privacy, in the Privacy Team within the Corporate and Registries Team in the Legal, Ethics and Privacy branch (LEAP), in the Corporate, Governance and Information group.

The purpose of LEAP is to provide comprehensive legal, integrity and privacy services to all of MBIE, working alongside our business partners from all groups to achieve MBIE’s objectives. Our involvement is designed to ensure MBIE acts lawfully at all times and to increase confidence in decision-making through assisting the business to identify and manage its legal, ethics and privacy risks.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission