Assistant Accountant Treasury
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Tēnei tūranga – About the role
The Assistant Accountant Treasury contributes to the operations of the Treasury and Compliance team. This team is responsible for ensuring the overall financial control environment is optimised and operate effectively.
The Assistant Accountant Treasury is responsible to for the day-to-day operations to monitor the daily cash flow, account balances are monitored and foreign exchange obligations and CFIS reporting requirements are met.
Ngā herenga – Requirements of the role
Personal specifications
- Demonstrated problem analysis skills and sound judgement.
- Demonstrated communication, and interpersonal skills, with the ability to translate technical information in plain language.
- A demonstrable commitment to learning and development.
- Proven ability to develop trust and credibility with peers.
- A tertiary qualification in accounting.
- Progress towards CA qualification.
- Must have the legal right to live and work in New Zealand.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Foreign exchange contract management
- Identify the requirement to prepare foreign exchange contracts (FECs) as per the FX & Cash management policy.
- Arrange FECs for supplier contracts beyond one month as per payment schedules received from the business e.g., oil contracts, projects.
- Arrange FECs for the relevant currency or currencies with the Treasury:
- Summarise foreign currency invoices requiring to be hedged.
- Once reviewed and approved, arrange contracts with the Treasury.
- Confirm quoted rates.
- Ensure deal confirmations are signed and returned to the Treasury promptly.
- Create payment request forms for FECs for the accounts payable process.
- Ensure FECs are settled as per the contract terms.
- When required, arrange FECs through the Westpac FX Online platform.
- Maintain the foreign exchange register.
- Maintain delegation list for creators and authorisers of FECs.
Bank management and administration
- Play a role in the banking relationship held with Westpac, Citibank and others and co-ordinate service reviews, meetings, and updates.
- The main contact for banking parties and Ministry of Foreign Affairs and Trade.
- Be the go-to person for banking related queries for different business groups.
- Maintain the global banking structure as per the FX & Cash management policy.
- Update and maintain bank account signatories and delegations lists for each banking group when required in accordance with the appropriate banking structure.
- Assist in the creation and closure of bank accounts when required.
- Maintain bank account master list and bank account delegation list with the Treasury.
- Progress through outstanding work in progress (WIP) items and raise any concerns which require further attention outside of adhoc queries.
- Support the online banking user process when required.
- Coordinate user training opportunities when required.
Cashflow management
- Liaise with accounts payable to understand payment run balances and timing.
- Review payments and sign off bank cash balances to indicate adequate funding in the relevant bank accounts.
- Ensure foreign currency payments hedged are paid promptly.
- Arrange and create remittance transfers when required.
- Arrange cash funding transfers when required.
- Maintain required cash balances without exceeding limits.
- Report monthly foreign currency bank balances.
- Prepare and maintain Crown cash funding requirements in line with external reporting forecasts for Departmental & Non-Departmental drawdowns and file in CFISnet.
- Ensure cash funding requests are approved and accounts reconcile when required.
- File receipts on behalf of Crown in CFISnet.
Investment management
- Provide month end balance updates.
- Provide additional investments to be made on the 20th of each month to Confirm additional investments with banking parties as recommended by Bancorp.
- Review month end reporting provided by Bancorp.
Update general ledger
- Processing journal entries for on-shore and off-shore accounts relating to:
- Operational funding transfers.
- FEC transfers.
- Remittance transfers.
- Crown invoices paid out of Departmental accounts.
- Off-shore salary payments.
- FX Monthly Valuation (Unrealised gains/losses).
- Realised gains/losses adjustments.
- Ensure MBIE Inter-Entity account balances.
Merchant terminal management
- Process merchant facility requests by initiating with the banking merchant services team and merchant facility supplier team.
- Provide support to different business groups regarding merchant services when required.
- Assist with online user setup requests with merchant suppliers.
Support
- Provide support to the Control team, Financial Accounting, Off-shore, and Finance Operations regarding:
- Online banking platforms.
- Processing journals to the general ledger.
- Payment/returned payment queries.
- Provide notification of updates to users when required for banking matters.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Assistant Accountant Treasury position reports into the Treasury and Compliance Manager within the Finance Systems and Control branch. The branch sits within the Finance and Performance group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
