Senior Business Information and Planning Analyst
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Tēnei tūranga – About the role
The Senior Business Information and Planning Analyst undertakes reactive and proactive reporting, data analysis and information gathering to ensure that insights are gained from data and information which can be used to inform the branch planning and strategic direction. This supports internal stakeholders to achieve their procurement and commercial goals. The Senior Business Information and Planning Analyst provides coaching and mentoring to the Business Information and Planning Analyst.
The role holder brings a strong business understanding and clear perspective of the value that efficient and effective reporting, data analysis and information gathering, and synthesis brings to an organisation. Understanding the importance of data integrity, the role holder provides expert support and guidance across the branch and supports the Manager Procurement and Commercial Services Manager in delivering the Branch planning function and the approach to reporting and information gathering. The Senior Business Information Analyst is also responsible for supporting key process and systems improvement initiatives.
By developing close relationships across the branch and with internal stakeholders, the role holder ensures that data collection, recovery, storage, and frequency are in a format which is compliant with MBIE’s data warehousing protocols and that minimises the burden on others.
The Senior Business Information Analyst works across the branch delivery teams to ensure that the data required for full benefit realisation is collected and retained. By ensuring use of the appropriate analytical tools, the role holder enables teams to become more self-sufficient in reporting.
Ngā herenga – Requirements of the role
Personal specifications
- Demonstrated ability to interpret complex data and to highlight trends, points of interest and areas of opportunity.
- Considerable analytical experience using complex and disparate information to deliver insights and trends.
- Demonstrated ability to critically analyse complex data, develop metrics and measurable performance indicators.
- Well-developed analytical and conceptual thinking.
- Considerable experience in determining data required for reporting purposes and how best to report on benefit realisation.
- Experience with business data warehouse protocols.
- Experience in business planning.
- Experience in influencing and negotiating with stakeholders, senior managers.
- Excellent interpersonal skills; demonstrated by credibility, personal or collaborative influence, managing expectations and targeted persuasion.
- Considerable experience in dealing with ambiguity in a complex and dynamic environment.
- Credit check required (yes)
- Required to drive (no)
- Police vetting (yes)
Technical experience
Comprehensive knowledge and experience of:
- Analytical tools including SAS and Business Objects (in particular WebI).
- SQL/ETL processes.
- Microsoft Office suite of programmes including advanced Excel and VBA.
- Microsoft Dynamics CRM.
- Data modelling and structure.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Ensure that insights and information gained from data are available to inform the business planning and strategic direction of the Branch
- Ensure that insights and information gained from data are available to inform the business planning and strategic direction of the Branch.
- The required methods for data collection, recovery, storage, and frequency are in a manner compliant with MBIE’s data warehousing protocols and are used in a way that minimises the burden on agencies and suppliers.
- Support the development of the Procurement Capability Index and Procurement Strategy and other plans.
- Data is gathered and analysed from a range of sources to provide the foundation for evidence based analysis.
- Lead key process and systems improvement initiatives.
- Data collected from suppliers is verified and validated, and methods used for data collection are continuously improved.
- Manage Branch reporting suite with timely delivery ensuring:
- Data is accurate and complete.
- Assumptions are clear and concise.
- Reports are easily digestible and customer centric.
- Instructions for updating and maintaining reports are up to date and easy to follow.
- Reports and processes are automated where possible to minimise manual handling and errors.
Effective stakeholder and relationship management
- Develops and maintains cooperative, partnering relationships with the branch Commercial Leaders and Service Delivery. Managers using highly developed influencing, negotiation and collaboration skills and experience.
- Effectively manages conflict by focussing on meeting customers’ needs and identifying opportunities for resolution.
- Engages with government agencies in a professional manner that provides a strong level of confidence.
- Builds collaborative relationships with teams across the branch and is seen to add value to the deliverables of various teams.
- Represents branch views and protects its reputation in any internal or external interactions.
- Provides coaching and mentoring to the Business Information and Planning Analyst.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Senior Business Information Analyst position reports into the Manager Procurement and Commercial Services within the Procurement and Commercial branch. The branch sits within the Finance and Performance group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
