Governance Secretariat
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Tēnei tūranga – About the role
The Governance Secretariat provides governance support and advisory to the forthcoming Tourism Data and Insights Co-governance Group (the Group). Under the stewardship of the Tourism Evidence and Insights team, the purpose of the Group is to facilitate the provision of consistent and trusted tourism data and insights to support better decision making, long-term value gains and the sustainability of New Zealand’s tourism system.
Initially, the role will involve assisting with the establishment of the Group, which will be made of up of nine members from government and the tourism sector, and two chairs. The establishment phase will entail organising and facilitating meetings of an appointment committee and supporting the appointments process.
Once members and co-chairs are appointed, the Governance Secretariat will liase with members and schedule meetings according to their availability. They will also prepare and distribute materials and meeting packages in a timely manner, draft minutes of the meetings and distribute follow-up communication to the Group. Moreover, the Secratriate will prepare reports, letters, and information for the co-Chairs as required.
The role will also involve updating the Tourism team on the actions and decisions of the Group, and possibly briefing the Minister of Tourism’s office. The Secretariat reports to the Tourism manager. In addition to supporting the establishment and ongoing work of the Group, the role may involve supporting the Tourism team with administrative matters, such as contract management, processing invoices, payments and preparing documentation.
Ngā herenga – Requirements of the role
Personal specifications
Skills and Experience
- Sound understanding of government processes and public sector management practices.
- A proven track record of experience and achievement in providing personal and administrative support to managers and teams.
- Demonstrated agility in supporting multiple teams and responding to changes in priorities.
- Excellent communications (verbal and written) skills.
- Sound relationship management and active listening skills.
- Demonstrated ability in organising workflow and determining priorities.
- The ability to work under pressure.
- The ability to analyse information and display sound judgement.
- A high level of computer literacy.
- Demonstrated understanding of information management, including the facilitation, quality assurance and distribution of documents.
- The capability to influence and persuade others to accept a view or action that promotes organisational success.
- Experience taking minutes.
Qualifications
- A tertiary qualification in a relevant field and/or comparable relevant experience.
Must have the legal right to live and work in New Zealand
Takohanga tuhinga o mua – Key accountabilities and deliverables
Responsibilities of this position are expected to change over time as the Ministry responds to changing needs. The incumbent will need the flexibility to adapt and develop as the environment evolves.
Support and Facilitate the work of the Tourism Data Co-Governance Group
- Develop, plan and manage the forward agenda planning, agendas, schedule of actions and information requests, minutes of meetings, and all information management processes for the Tourism Data Co-Governance Group.
- Assesses material going to the Group governance committee and provide feedback to authors/sponsors as necessary to ensure fit for purpose advice is presented.
- Ensure materials are provided to committee members in a timely manner.
- Prepare reports, letters and information for the Chair and co-Chair as required.
- Shows a commitment to understanding and applying Te ao Māori to the MBIE Governance system and governance practices and our everyday interactions with each other.
- Provides input to regular reviews of the governance system and identify any areas for improvement.
- Finalises, distributes and follows up on Group governance committee minutes and action items as required.
- Supports the development of innovative, practical, effective and durable governance support options that will help to achieve the desired outcomes.
- Administrative support to the Tourism team and manager.
Relationship Management
- Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.
- Develops effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning from the team to the wider organisation.
- Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, in order to identify and share best practice information and to promote the Ministry, its products and services.
- Represents whole-of-Ministry views and protects its reputation in any external interactions.
Wellbeing, health and safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Governance Secretariat position reports into the Tourist manager within the Evidence and Insights branch. The branch sits within the Digital, Data and Insights group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
