Coordinator, Entity Performance
On this page I tēnei whārangi
Tēnei tūranga – About the role
The Coordinator is responsible for providing efficient and effective support services to Managers and teams in the Entity Performance Branch. The Entity Performance branch supports MBIE with crown entity ownership by working with ministers, other teams and entities. We also work on crown entity monitoring, board appointments and secretariat services, and advise on significant ownership and investment decisions.
The Coordinator will be required to assist two Managers and Advisors in administration related tasks and be able to provide efficient support in ensuring the smooth running of the teams.
Ngā herenga – Requirements of the role
Personal specifications
- A proven track record of experience and achievement in a coordination role
- High degree of professionalism and protection of personal and or confidential commercial information
- An interest in extending into analytical work as opportunities arise
- Wide ranging knowledge of administration systems and processes
- Knowledge and understanding of working within a government agency
- Demonstrable influencing, interpersonal and communication (oral and written) skills
- Excellent relationship management skills
- Significant experience and proficiency covering Microsoft Office suite of applications
- Able to organise and prioritise workloads effectively across multiple teams, to ensure high quality results within deadlines
- Ability to work effectively in a team environment and to prioritise to achieve MBIE outcomes
- Willingness to work in a flexible and dynamic environment
- Understanding or experience of performance investment
- Willingness to share knowledge and expertise within the branch
- Must have the legal right to live and work in New Zealand.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Critical areas of success
- Support Managers and Advisors with the coordination of briefings, letters of expectations, business cases, funding agreements and statutory reporting
- Support the Advisors to arrange quarterly and annual performance meetings with crown companies/entities, including travel bookings where applicable
- Ensure all briefings, statutory reporting, business cases, funding agreements and letters of expectations are coordinated/collated in accordance with administrative requirements
- Assist Managers and Advisors to provide efficient ministerial servicing and tracking of responses including correspondence, written parliamentary questions and OIA requests
- Ensure information flows freely within the team and across the branch
- Analyse information or data (on the basis of priority or relevance) to support relevant team members to meet deadlines
- Project coordination, including contract coordination and invoice processing
- Respond as required to incoming inquiries and requests
- Develop and deliver sound administrative systems, processes and documentation that will:
- enable the efficient management of work streams
- identify pressure points and risks for escalation, provide suitable solutions and improvements
- ensure MBIE policy compliance
- Assist with the production of quality and timely quarterly & annual reporting and coordination for both MBIE and crown companies/entities
- Identify areas of improvement and make recommendations for improvement
- Book meetings and organise rooms as required by the teams
- Process invoices, contracts and staff related documentation as required
- Ordering and purchasing of office equipment
- Provide diary management to members of the teams as required
- Managing key working relationships within the Ministry and with staff in Minister’s Office
- Managing key working relationships with counterparts in our crown companies/entities
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Coordinator position reports into a Manager within the Entity Performance branch. The branch sits within the Labour, Science and Enterprise group. The role also supports two managers within the branch and the respective teams of both managers.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
