Advisor - Vetting and Verification
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Tēnei tūranga – About the role
The Advisor (Vetting and Verification) contributes to the operations of MBIE’s Te Whakatairanga Service Delivery Group reporting to the Manager Vetting, Verification and Research.
The key focus of the role is to actively enable the Chief Executive, Ministry of Business Innovation and employment and the Employment Relations Authority to meet obligations and responsibilities under Fair Pay legislation and the Employment Relations Act.
The Advisor (Vetting and Verification) will be responsible for receiving, vetting and verification of applications under Fair Pay legislation, ensuring the quality and consistency of advice and practice in relation to timely and accurate decision making under Fair pay Legislation.
Responsibilities of this position may change over time as the team responds to changing needs. The incumbent will need the flexibility to adapt and develop as the environment evolves. This includes performing any other reasonable duties as required.
Ngā herenga – Requirements of the role
Personal specifications
- Legislative knowledge and experience in employment law (or comparable) with a keen interest in developing a broader understanding of collective bargaining.
- Sound and consistent decision-making skills.
- Strong interpersonal skills.
- Effective written and oral communication, using principles of plain English.
- Ability to identify and help manage risk, sensitive issue(s) and confidentiality in a regulatory environment.
- Ability to balance prioritise, plan and organise workload.
- A commitment to continuous improvement of best practice within vetting and verification function.
- Focus on providing quality services to both internal and external stakeholders, whilst building trust and credibility.
- Ability to work effectively on own and as part of a team.
- Detailed orientated.
- A relevant tertiary qualification or comparable experience in regulatory implementation and statutory decision-making or design.
Key Relationships
- Members of the wider Business Advisory Services Team.
- All Managers and team members within Employment Services Branch.
- Managers, and relevant team members across, Office of the CE, Policy and Legal Services.
- The Employment Relations Authority Chief & Members.
Takohanga tuhinga o mua – Key accountabilities and deliverables
The Advisor (Vetting and Verification) will be required to deliver
- Specialist legislative services that actively support and contribute to the timely and accurate decision making of the Vetting and Verification Team.
- Follow the Standard Operation Procedure for receiving, assessing, and reviewing of all applications under the Fair Pay legislation.
- Request and review additional information (when appropriate) to support applications by parties.
- Receive and review any public submissions made (when appropriate).
- Support the Senior Advisor to prepare and draft reports on applications received after accessing and reviewing all information received.
- Ensure accurate record keeping.
- Work closely with other members of the Vetting and Verification Team and other stakeholders within MBIE and the Employment Relations Authority to achieve sound outcomes under the Fair Pay legislation.
- Become Fair Pay technical expert and provide technical expertise in relation to its application.
- Support and work closely with other workstreams such as, Bargaining Capability and Support, to ensure a smooth transition from Vetting and Verification.
- Identify opportunities for improvement in relation to system, processes, and business information.
Technical Capability and Knowledge
- Receive and record all applications received under Fair Pay legislation.
- Review and verify Fair Pay applications and evidence submitted by parties (start to end).
- Support writing and preparation of sound recommendations to the Chief Executive regarding the applications received.
- Support Senior Advisor to ensure legally required process steps have been complied with within the specified time periods and are properly documented.
- Support Senior Advisor to ensure quality assurance processes and requirements are undertaken in line with Branch ISO certification requirements.
- Ensure compliance with the Privacy Act, MBIE’s and Employment Services polices relation to document retention, management and destruction supporting proper record management.
- Identify and report risks, alerting management to potential problems/ risks well in advance an proposing solutions.
- Actively support the Senior Advisor and Manager, Vetting and Verification, to ensure the successful delivery of vetting and verification activities which actively supports and contributes to the achievements of the Ministry’s outcomes and delivery to the needs of internal and external stakeholders.
Relationship Management
- Work collaboratively across all workstreams within the Fair Pay legislation and other MBIE teams to deliver quality outcomes, including providing appropriate technical advice in matters relating to Fair Pay.
- Develop effective working relationships with MBIE staff to transfer knowledge to the team.
- Build and maintain effective relationships and partnerships with stakeholders, when necessary, to identify and share best practice information.
- Actively participate and contribute to the Vetting and Verification Team.
- Represent whole-of-Ministry views and protects its reputation in any external interactions.
Information sharing
- Guide internal and external stakeholders, including the ERA, unions and employer associations through the vetting and verification processes.
- Keep all stakeholders informed on the status of their applications.
- Request additional information (when appropriate) from applicants or bargaining parties.
- Respond timely to requests for information.
Communication
- Uses a range of appropriate communication tools and methods to communicate timely and effectively.
- Able to write in a style that is well organised, easily understood and relevant.
- Communicates technical information and/or complex information in an easy-to-understand manner.
- Presentations are fit for purpose and easily understood by the target audience.
- Communicate confidently and appropriately across a range of levels within the organisation.
Wellbeing, health and safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Advisor (Vetting and Verification) position reports into the Manager Vetting, Verification and Research within the Employment Services branch. The branch sits within the Te Whakatairanga Service Delivery group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
