PA/Team Admin – Cyber Security
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Tēnei tūranga – About the role
The Corporate, Digital and Shared Services (CDSS) group leads connects and strengthens MBIE’s core data and insights, digital and technology capabilities. The Cyber Security team are part of the CDSS group.
The PA/Team Administrator is responsible for providing organisation and administrative support to the Chief Information Service Officer (CISO) ensuring all tasks are tailored to the working style of the CISO, encompassing a proactive manner whilst facilitating the needs of the business. Additionally, you will be responsible for providing efficient and effective support services to Cyber Security team members and their respective people leaders.
These responsibilities will be executed by:
- Supporting the CISO and ensuring their day-to-day work activities are managed effectively including proactive and efficient diary management
- Being a communications link between the Cyber Security team and the wider organisation by building highly effective relationships and strong connections
- Operating as a self-managing team member to help facilitate knowledge transfer, skills development, back up services and workflow practices that deliver a highly effective administrative service.
Ngā herenga – Requirements of the role
- A proven track record of experience and achievement in providing personal and administrative support to managers and teams
- Demonstrated agility in supporting multiple teams and responding to changes in priorities
- Wide ranging knowledge of administration systems and processes
- Proactive and uses initiative
- Good standard of computer literacy and word processing
- Ability to work effectively in a team environment and to prioritise work to achieve MBIE outcomes
- Willingness to work in a flexible and dynamic environment
- Must have the legal right to live and work in New Zealand
Qualifications
- Comparable relevant experience
Other
- Any other relevant background requirements
Takohanga tuhinga o mua – Key accountabilities and deliverables
The PA/Team Administrator will be required to deliver results in the following areas:
Providing personal support to managers including:
- assisting management in prioritising key tasks
- assisting with oversite of cost centre budgets
- diary management
- preparation of documentation
- follow-up action
Providing administrative support including:
- assisting with team-based event activities
- organising external and internal engagement and appointments
- processing of invoices and payments
- liaising with facilities and IT staff
- Identifying opportunities of internal best practice, delivering sound administrative systems and processes as part of a business group support team, and maintaining a high quality and consistent MBIE approach
- Supporting management and team in utilising self-serve approaches
- Managing key working relationships within the Ministry and with staff in Ministers’ offices.
- Arranging travel
Customer focus
Delivers a targeted service to internal and external stakeholders. Works to a high standard and always looks for ways to do things better
- Identifies the needs or expectations of customers
- Treats internal customers with the same courtesies they would extend to external customers
- Works hard to meet customer deadlines
- Always looks to improve service
- Maintains professionalism
Relationship Management
Manage constructive working relationships with work colleagues and external stakeholders to enhance understanding and cooperation needed to achieve desired results
- Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes
- Develops effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning from the team to the wider organisation
- Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, in order to identify and share best practice information and to promote the Ministry, its products and services
- Represents whole-of-Ministry views and protects its reputation in any external interactions
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives
- Ensures own and others safety at all times
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting
- Reports all incidents/accidents, including near misses in a timely fashion
- Is involved in health and safety through participation and consultation
Tō tūranga i roto i te Manatū – Your place in the Ministry
The PA/Team admin position reports into the CISO within the Cyber Security branch. The branch sits within the Corporate, Digital and Shared Services Group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
