Advisor Security Events

Tēnei Tūranga – About the role

The Advisor Security Events is a team member position in MBIE. As part of the Protective Security team, the Advisor Security Events is responsible for supporting the overall capability of the team and strengthening capability maturity uplift across MBIE.

The Advisor Security Events contributes to continuous improvement of MBIE’s ability to grow and maintain a strong security culture. The position operates within a lifecycle of building security awareness, responding to security events reported by staff, and reviewing our policies and procedures in response to lessons learned from security events.

The position has a focus on how we continue to protect our people, assets and information before, during and after major events. The position has no decision-making authority, signing authority or financial delegations.

Ngā Herenga – Requirements of the role

Personal specifications

The Advisor Security Events is required to work in the office to undertake specified security checks. The Advisor Security Events may be required to be on-call and work outside normal business hours during a security event.

Knowledge or an awareness of the New Zealand Government’s Protective Security Policy Framework, particularly in relation to security governance, would be advantageous (refer to the Protective Security Leadership infographic).

To be successful as the Advisor Security Events, the position holder requires the following knowledge, experience, skills and personal attributes:

• A high standard of written and oral communication skills appropriate to a variety of audiences, including the ability to communicate clearly, concisely and in plain English.
• Experience working with NZ Police and other agencies to plan responses to potential threat scenarios.
• Mature experience managing and advising on the de-escalation of situations.
• Analytical and graphical representation skills to support trend analysis and reporting.
• Approachable, cooperative and collaborative working style linked to a ‘can do’ attitude and desire to find workable solutions that meet protective security requirements for MBIE.
• Good problem-solving capability, including the ability to identify problems, manage and mitigate risks, and offer thoughtful options and solutions.
• Sound interpersonal skills, with the ability to manage interactions with internal and external customers and stakeholders with professionalism, consideration and courtesy.
• A desire to work as part of a busy team, working flexibly and prioritising work demands to meet deadlines and customer and stakeholder expectations.
• Must have the legal right to live and work in New Zealand.
• Must have the ability to obtain and maintain a Top Secret national security clearance. Employment requires the candidate to be:
  • a New Zealand citizen or resident who has resided continuously in this country for 10 years, or
  • a citizen of Australia, Canada, the United Kingdom, or the United States of America, and have resided continuously in one or more of those countries for the past 10 years prior to application, with a background history which is verifiable and can be assessed as appropriate by the NZSIS towards a recommendation of suitability for a national security clearance.

Takohanga Tuhinga o mua – Key accountabilities and deliverables

Incident management leadership

• Lead the response to protective security events in-person or remotely as soon as they are reported.
• Provide protective security advice and support to staff, people leaders and senior leaders during a significant local or regional event or incident.
• Provide protective security support to the Incident Management Team and response teams during a major national event or incident.
• Run protective security exercises across MBIE teams and branches.
• Contribute to the development of protective security tools, initiatives, policies and procedures to lift the Ministry’s protective security threat and vulnerability preparedness and response.
• Contribute to reviews of protective security policies and plans in response to changes in the Ministry’s threat / operating environment.
• Lead continuous improvement from lessons learned from major protective security events or incidents.
• Identify protective security issues which require local, regional and enterprise-wide solutions.
• Support investigations related to protective security and integrity breaches, participating as appropriate.
• Support ongoing improvement through data capture, trend analysis and reporting related to the protective security governance lifecycle.

Event planning leadership

• Provide consistent, relevant information, security awareness training, support and event planning advice to Ministry staff attending external conferences and other organised events.
• Work with external event organisers when appropriate.
• Work with NZ Police and incorporate the Crowded Places Strategy into protective security event planning.

Building security awareness

• Participate in creating an effective security culture that encourages everyone in the organisation to contribute to good protective security.
• Provide protective security advice and support to business groups, site controllers and facilities teams on what good security behaviours look like in the office environment, e.g. clear desk, being alert to tailgating, photo ID cards are office wear not street wear, etc.
• Coordinate the development, implementation and review of protective security training courses and awareness activities.
• Lead the establishment of security champions / representatives in sites across the organisation.
• Contribute to and support the education and training of people leaders in protective security requirements, security policies and procedures, and their security responsibilities.
• Assist in the collation of protective security data and produce reports as required.
• Training staff on how to use the protective security equipment and systems required to do their job.
• Assist people leaders with health, safety and security induction when new staff join their team(s).

Protective security requirements (PSR) capability maturity model guidance

• Support MBIE’s commitment to the Government’s Protective Security Policy Framework through assisting with the effective delivery of initiatives and programmes designed to enhance the Ministry’s approach to physical security of our people, information, and assets.
• Support the completion of the annual capability maturity model assessment under agreed processes and timeframes.
• Administrative duties, including maintaining documentation and registers.

Auckland CBD precinct leadership

• Supervise others whenever they need to access and/or modify the Ministry’s secure environments.
• Participate in regular information and asset musters.

Relationship management

• Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.
• Develops effective working relationships with other MBIE staff in order to transfer knowledge and learning from the team to the wider organisation.
• Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, in order to identify and share best practice information and to promote the Ministry, its products and services.
• Represents whole-of-Ministry views and protects its reputation in any external interactions.

 Wellbeing, Health & Safety

• Displays commitment through actively supporting all safety and wellbeing initiatives
• Ensures own and others safety at all times
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting
• Reports all incidents/accidents, including near misses in a timely fashion
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū - Your place in the Ministry

The Advisor Security Events position reports to the Principal Advisor Physical Security within the Corporate Shared Services branch. The Corporate Shared Services branch sits within the Corporate and Digital Shared Services group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission