Building Emergency Management Manager

Tēnei tūranga – About the role

MBIE is a steward of building management in emergencies(external link) and plays a significant role when an emergency occurs and there is damage to buildings or infrastructure – from emergency preparedness, to the national coordination of a response, right through to recovery. MBIE has several legal obligations, roles and responsibilities which are set out in the Building Act 2004, the Civil Defence Emergency Management Plan Act 2015 and detailed in Section 15 of the National CDEM Plan 2015.

The Building Emergency Management Manager is a leadership position responsible for developing, implementing and delivery of appropriate learning and development for the rapid building assessment system across Aotearoa New Zealand. This includes ensuring that:

• rapid building assessors are appropriately trained and component
• there is an appropriate number of rapid building assessors in the right locations
• rapid building assessors are available for deployment during events
• there is regular internal learning and development on building management in emergencies and building system teams maintain a level of readiness.

This is a highly collaborative role that will need to actively lead, build and maintain relationships across the building regulatory system within MBIE and to councils, Territorial Authorities and Building Consent Authorities

Ngā herenga – Requirements of the role

Personal specifications

• Proven experience developing and delivering an enterprise-wide learning and development and/or training and education programmes.
• Demonstrated ability to think strategically across a range of issues and think laterally about current and future issues, risks and opportunities.
• Experience leading a specialist function in a large organisation or public sector environment.
• Demonstrated ability building and maintaining professional relationships with clients, and internal and external stakeholders.
• Strong relationship management skills.
• Learning and development experience such as instructional design, facilitation, collateral/content creation and understanding of best practice and execution.
• Well-developed written and verbal communication skills.
• Must have the legal right to live and work in Aotearoa New Zealand.

Takohanga tuhinga o mua – Key accountabilities and deliverables

Critical areas of success

The Building Emergency Management Manager will be required to deliver results in the following areas:

• Developing and delivering learning for a rapid building assessor training programme across Aotearoa New Zealand.
• Developing training material, collateral/content creation for a training programme.
• Understanding learning needs of participants by ensuring new learning offerings are incorporated and co-designed with Building Consent Authority’s and the engineering community.
• Monitoring and ensuring sufficient capability and capacity of rapid building assessors across Aotearoa New Zealand.
• Delivery of in-person training for rapid building assessors across building consent authorities and engineering community and maintaining content for online learning.
• Maintaining a learning delivery calendar schedule and socialising it with the rapid building assessor community.
• Ensuring that the capability development framework for rapid building assessors is implemented, maintained and understood by building consent authorities and the engineering community.
• Supporting with the facilitation of lessons management and ensuring that learnings are then incorporated into a rapid building assessor training programme or provided through to other internal teams to maintain and revise guidance, forms, placards and procedures.
• Maintaining qualification and training attendance information and inputting this information and data to the rapid building assessors register.
• Develop and deliver timely training and exercises in relation to specific events when they occur (e.g. where there is an immediate need to exercise identified).
• Creating learner reporting, certificates and issuing timely issuing of qualifications and ID badges.
• Supporting the delivery of training for internal building system staff for responding to events and understanding of building management in emergencies and ensuring that this training connects with the Emergency Management and Business Continuity team.
• Assists in the education and training of staff on the internal response plan for building management in emergencies to ensure building system staff maintain readiness.
• Measure, inform and advise on learning methods and strategies to continue to build resilience and preparedness across the building system.
• Regularly monitor and report on progress of a rapid building assessment training programme.
• Inputting in arrangements for national co-ordination and/or deployment of building assessment response teams.

Personal Leadership

• Provide leadership that engages and motivates others to succeed and develop, and proactively share experiences, knowledge and ideas.
• Models exemplary management and leadership behaviours, MBIE values and State sector ethics and values.
• Creates a sense of vision, engages and motivates people to participate, and makes things happen.
• Fosters an open, collaborative environment that encourages quality, innovation, ongoing learning and knowledge sharing.

Relationship management

• Proactively develops and maintains connections with stakeholders within and outside of the Ministry, purposefully leveraging their activities and insights to better achieve desired policy outcomes.
• Actively contributes to development of and promotion of whole of Ministry views in internal and external interactions.
• Represents whole-of-Ministry views and protects its reputation in external interactions.
• Tests the effectiveness of stakeholder relationships using a range of appropriate measures and processes (including stakeholder feedback).

Deliver work programme outputs

• Identifies issues and opportunities emerging from external and internal influences and makes recommendations to integrate these topics into the team’s work programme.
• Well organised, plans systematically, regularly monitors and reports on progress towards achievement of plans and strategies.
• Effectively and consistently identifies and manages risk, alerting manager to potential problems/risks well in advance and proposing solutions.
• Knows when to work alone and when to seek advice and identifies resources necessary to meet objectives of self or team.
• Chairs and contributes to technical working group meetings, including where matters are complex or sensitive, require negotiation or working towards solutions.
• Manages expenditure and resources in line with approved guidelines, budget, deadlines and reporting requirements, with a focus on driving cost effectiveness.

General Management

• Apply sound general management practices so that the Branch operates effectively and efficiently, and delivers agreed outputs to support achievement of agreed outcomes
• Develops strategies, work programmes and performance targets, with supporting measurement, monitoring and reporting mechanisms.
• Monitors and adjusts work programmes through the agreed processes to enable adaptation to changing circumstances.
• Regularly monitors and reports on progress towards achievement of plans and strategies.
• Manages expenditure and resources in line with approved guidelines, budget, deadlines and reporting requirements, with a focus on driving cost effectiveness.
• Effectively and consistently identifies and manages risk.

Self-Management

• Models positive behaviours.
• Models the desired values and culture of the organisation.
• Willingly shares knowledge, expertise and within the team and with others in the organisation.
• Acts with honesty and integrity.
• Welcomes feedback and is receptive to input from others.

Organisational commitment and public service

• Contributes to the development of, and help promote and build commitment to MBIE’s vision, mission, values and services.
• Willingly undertakes any duty required within the context of the position.
• Understands Equal Employment Opportunities (EEO) principles and the application of these to MBIE.
• Comply with all legislative requirements and good employer obligations.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Building Emergency Management Manager position reports into the Manager, System Design and Implementation within the Building System Performance branch. The branch sits within the Building, Resources and Markets group.

More information about MBIE's structure

Matatautanga – Competencies (Leadership Success Profile)

The Leadership Success Profile (LSP) is a leadership capability framework, developed by the New Zealand public sector for the New Zealand public sector. It creates a common language for leadership and establishes what great leadership looks like. You can look at the twelve underpinning capabilities and four leadership characters here: Leadership Success Profile | Te Kawa Mataaho Public Service Commission(external link)

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission