Senior Property Portfolio Specialist
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Tēnei tūranga – About the role
The Senior Property Portfolio Specialist ensures that government agency’s property activities align with the government portfolio strategy including the Government Office Accommodation Programme (GOAP). Apply a strategic lens when reviewing complex agency property plans, region or specific space types (e.g. contact centres), property fit outs and making recommendations on new leases, lease changes and disposals.
The Senior Property Portfolio Specialist undertakes planning at a regional level looking for opportunities to enhance the government property portfolio including appropriate opportunities for shared government workplaces including co-locations/co-tenancy/co-working to create value and alignment with good practice design standards.
Having a robust, in-depth understanding of the property market and associated industries including space and development opportunities, the Senior Property Portfolio Specialist works closely with government agencies at senior levels to influence agency locational decisions based on expert commercial and benefits analysis.
The role holder works with government agencies providing them with considered, expert, pragmatic solutions to an agency’s property requirements, including innovative solutions that meet agency expectations. The Senior Property Portfolio Specialist provides expert guidance and support to agencies in the development of property plans and Cabinet papers as well as providing brokering services to agencies.
Ngā herenga – Requirements of the role
Personal specifications
- Considerable commercial and property experience within government, a regulatory environment or the private sector.
- Demonstrated ability to critically analyse complex commercial and property situations and to recommend and design robust solutions.
- Excellent relationship management skills; able to establish, and maintain effective working relationships with senior leaders, and other key stakeholders.
- Demonstrated ability to develop strategic forecasts, business plans, and property plans, particularly for business and/or Ministerial audience.
- Excellent communication (oral and written) and interpersonal skills – able to communicate complex issues clearly and concisely, adapt style to suit the needs of the audience and influence others to accept ideas/strategies.
- Strong commitment to attaining goals – innovative, target driven, seeks solutions to problems before being asked, and takes action that goes beyond solving the immediate problem.
- A team player, willing to contribute as necessary to deliver outcomes of a high standard and to drive the increasing maturity of GPG’s functions.
- Relevant Tertiary qualification, (preferably in a Property related discipline).
- The legal right to live and work in New Zealand.
The responsibilities of this position are expected to change over time as the Government Property Group responds to changing needs. The incumbent will need the flexibility to adapt and develop as the environment evolves. This includes performing any other reasonable duties as required.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Responsibilities of this position are expected to change over time as the Ministry responds to changing needs. The incumbent will need the flexibility to adapt and develop as the environment evolve.
Identifies and develops opportunities to enhance the government property portfolio
- Government agency property activity aligns with the direction of travel for Systems Leadership, the government portfolio strategy, and value is optimised across the portfolio.
- Strategic reviews of complex agency property plans, region or specific space types (e.g. contact centres).
- Make recommendations on new leases, lease changes and disposals; and ensure property fit outs meet Government expectations.
- Robust in-depth understanding of the property market and associated industries including space and development opportunities.
- Enables agency locational decisions based on strong commercial and benefits analysis including brokering services.
- Opportunities to create value are identified and promoted that enhance the government property portfolio including opportunities for co-location and alignment of agency accommodation requirements.
- Expert, robust guidance is provided to senior personnel within government agencies which is considered, pragmatic, innovative and consistent and which meets or exceeds agency requirements.
- Expert guidance and support is provided to agencies in the development of property plans and Cabinet papers.
- Complex and challenging commercial or property situations are interpreted, solutions identified and appropriate actions are implemented.
- The property supply market risk is understood and managed, supported by in-depth property reviews and strategies.
Share extensive commercial and property expertise with internal and external stakeholder
- Demonstrated ability to interpret complex commercial or property situations, identify solutions and implement appropriate actions.
- Apply commercial acumen in decision making.
- Stakeholders proactively engage with the role holder for advice and support demonstrating the role as a trusted and respected advisor.
- Active steps are taken to support the development and enhancement of commercial acumen and property capability across government.
- Demonstrates considerable experience of property and commercial acumen in a governmental context.
Effective stakeholder & relationship management
- Develops and maintains cooperative, partnering relationships with GPG’s key stakeholders using highly developed influencing, negotiation and collaboration skills and experience.
- Represents GPG at senior levels across government, at an agency level.
- Effectively manages conflict by focussing on meeting customers’ needs and identifying opportunities for resolution.
- Engages with senior managers in government agencies in a professional manner which provides a strong level of confidence.
- Seeks out opportunities to build and maintain effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning to the wider organisation.
- Takes responsibility to provide information, support, and feedback to other staff to enable GPG staff to perform to their maximum potential.
- Represents GPG views and protects its reputation in all external interactions.
Delivery of quality outcomes
- Government agencies are assisted with their strategic property portfolio planning and GPG is viewed by government agencies as adding value to the process.
- Decisions to endorse lease acquisitions and disposals are aligned with the GOAP, and provided to agencies expediently with alternative options where appropriate.
Wellbeing, health and safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Senior Property Portfolio Specialist reports to the Manager Property Planning & Advisory in within the Government Property Group (GPG) branch. The branch sits within the Building Resources and Markets (BRM) group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
