Programme Coordinator Partnerships & Capability
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Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity, and cultural intelligence to deliver this.
Tēnei tūranga – About the role
The Programme Coordinator supports the Pou Tū Herenga/Director, Partnerships and Capability and wider team, works across BRM with a range of governance, administrative and coordination tasks to enable effective and efficient daily and work programme operations.
The role will be responsible for managing a busy workload with coordination across the work programme for Partnerships & Capability which includes:
- Whāinga Amorangi - coordinating at a business group level necessary programs to enable and realise Māori Crown capability, including reporting to senior leadership, governance agendas and minutes.
- Day to day responsibilities will include establishing and managing the reporting requirements for the Partnerships & Capability team, coordination of governance requirements for BRM senior leadership and, general administration tasks, updating the project plans and monitoring progress, calendar, and email management, which includes managing the teams’ shared inboxes for governance requirements.
- Managing relationships with external providers for logistics, bookings and future needs.
This is a highly collaborative role that will need to actively build and maintain relationships with teams within BRM and across MBIE, including external relationships.
Ngā herenga – Requirements of the role
Personal specifications
- Me matatau i te reo Māori me ōna tikanga – able to take part in general conversation with speakers of te reo Māori, understand most of what is said, can contribute relevant comments or is committed to further learning.
- Some understanding of Crown responsibilities under Te Tiriti o Waitangi and the aspirations and needs of Māori.
- Demonstrated agility in supporting administration and coordination for multiple teams in a fast-paced dynamic environment is advantageous for this role.
- Attentive to details and deadlines; sets priorities and manages time effectively with the ability to manage multiple initiatives or projects.
- Proven ability to use communication and information technology systems and methods including MSWord, MSProject, MSExcel, MSOutlook, MSPowerpoint.
- Can work with people across all levels of an organisation.
- Credit check required (no).
- Required to drive (no).
- Police vetting (no).
Prerequisites
- Must have the legal right to live and work in New Zealand.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Project Management and Coordination
- Maintain the BRM Māori Capability plan for the programme which includes alignment with internal branch teams and wider MBIE.
- Maintain risk and issue registers.
Planning, Tracking, Quality, Change Control
- Provide programme planning, tracking, and reporting services.
- Support meetings: organising agendas, minutes and meeting papers for work programme leads and workgroup meetings.
- Maintain the work programme.
- LT and MBIE monthly reporting.
Work Programme and Team Support reporting
- Maintain the teamsite and internal resources.
- Maintain work programme documents, team record management, and another team collateral.
- Providing administrative support, including arranging meetings and travel, event management, ordering and purchasing of office equipment, liaising with facilities and IT staff, on boarding and off boarding staff.
- Act as part of the centre of expertise within the Partnerships & Capability team for how to effectively partner with Māori.
Relationship Management
- Effectively partner with Māori networks within Hīkina Whakatutuki/MBIE in the development of key people initiatives.
- Effectively develop and maintain relationships across the organisation.
- Ability to navigate and maintain important relationships and partnerships with stakeholders.
- Establish and maintain strong, professional relationships and networks with Iwi, hapū and key Māori organisations as required. Establish and maintain relationships across agencies.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Programme Coordinator -Partnerships & Capability reports into the Pou Tū Herenga/Director, Partnerships and Capability within the Building, Resources and Markets group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
