Senior Advisor Business Continuity
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Tēnei tūranga – About the role
The Senior Advisor Business Continuity is a specialist position in MBIE. The role provides subject matter expertise and assistance to:
- Develop and implement MBIE’s business continuity and organisational resilience framework including:
- managing, championing and leading business continuity projects and initiatives
- providing specialist advice and guidance to all areas of the Ministry on the Business Continuity Management System (BCMS) to ensure business continuity arrangements sustain the delivery of critical functions through periods of disruption
- enhancing the capability of the Ministry to respond to disruption through training, exercising and general awareness raising; and
- ensuring the continuous improvement of arrangements
- Support the development of incident management and emergency preparedness arrangements and assist in coordinating MBIE’s response to disruptions and emergencies.
- Leading the development and implementation of plans and arrangements to meet National Resilience System expectations on MBIE.
Ngā herenga – Requirements of the role
Personal specifications
- Extensive experience in business continuity planning including certification and/or training in this area for example, CBCI.
- Experience in emergency and incident management would be desirable (for example, CIMS training, EM qualification).
- Superior relationship management, influencing and problem resolution skills.
- Sound understanding of New Zealand’s National Resilience System (NRS) and key activities under the NRS such as Catastrophic Planning.
- Demonstrable experience of managing significant programmes of work.
- Excellent oral and written communication skills, including a demonstrated ability to think analytically about issues and express ideas clearly.
- Well-developed interpersonal skills and the ability to work at all levels within the organisation including with senior management.
- Ability to balance working in a team environment with the need to operate independently and with autonomy when necessary.
- Time management and ability to prioritise.
- Experience in developing relationships and networks.
- Must have the legal right to live and work in New Zealand.
- Excellent written communications skills and proven ability to create clear and concise documentation, manuals, and other technical materials, as well as internal and external communications, memos and reports.
- Experience in SharePoint Online (preferred but not required) and other Microsoft 365 applications.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Business continuity preparedness
- Utilise a high standard of business continuity management and emergency preparedness practitioner skills to develop, implement and maintain national initiatives.
- Maintain, and where appropriate enhance current systems, reporting and processes to lift preparedness standards to best practice.
- Work with the business to ensure that new services or significant changes to business processes include appropriate business continuity arrangements.
- Develop business continuity documentations (such as BCPs) to enable critical functions to continue during disruption; and develop critical contingency arrangements for key MBIE functions expected to continue in a catastrophic event.
- Build the capability of MBIE people to respond to disruptive events.
- Work with the business to embed good BC and organisational resilience concepts into critical new processes by design, to ensure resiliency is part of good design practice.
- Contribute towards the continuous improvement of the immediate team and the Branch’s services.
- Consistently exhibit a high standard of personal health and safety and wellbeing behaviour.
- Represent the Ministry in a variety of forums, as and when agreed.
Strategic planning
- Support the Head of Emergency Management and Business Continuity in identifying short, medium and long term strategies primarily in Auckland for the Ministry to develop its business continuity programme and performance, including:
- its approach to establishing assurance and ensuring continuous improvement of arrangements
- producing an annual work programme
- developing the capability of MBIE people and processes to respond well to disruption.
- Consult across the Ministry to gain input into the identification and prioritisation of initiatives/projects to be undertaken in business continuity system management and to incorporate this into the annual team business plan.
Wellbeing, health and safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Senior Advisor Emergency Management position reports into the Lead Advisor Business Continuity & Organisational Resilience within the Workplace, Safety and Security branch. The branch sits within the Corporate and Digital Shared Services group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
