Assessment and Contract Monitoring Assistant

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Tēnei tūranga – About the role

The Assessment and Contract Monitoring Assistant reports to the Assessor Manager and works with them to run assessment processes for science research proposals, coordinate the delivery of the assessor management, engages, and supports Assessors and contributes to the performance monitoring of science investment contracts.

Working in partnership with Investment Managers and Investment Coordinators, the Assessment and Contract Monitoring Assistant will make a valuable contribution to maximise investment operations to meet New Zealand’s economic, social, and environmental goals.

Ngā herenga – Requirements of the role

Personal specifications

  • A good understanding of the New Zealand science sector.
  • An excellent communicator.
  • Experience in a science and/or research position in New Zealand.
  • Develop and maintain a good understanding across a wide range of scientific fields.
  • Team player - collaborates with colleagues to ensure the successful and timely completion of the work.
  • Flexible and resilient in responding to changes in priorities and demands for work.
  • Maintains composure while working under pressure.
  • Great attention to detail with a methodical working style.
  • Ethical in dealing with personal and sensitive information.
  • Fast and accurate completion of tasks.

Qualifications

  • A tertiary qualification is essential, with the minimum being a MSc, MAgSc and ME or equivalent (depending on subject area).

Takohanga tuhinga o mua – Key accountabilities and deliverables

Recruiting and maintaining the College of Assessors

  • Identify through MBIE and sector searching tools, potential assessors who are suitable qualified and experienced based on selection criteria.
  • Engage and support assessors through the recruitment process.
  • Maintain the data quality in the College of Assessors database.

Proposals assessment process

  • Contribute to the planning and implementation of assessment periods.
  • Be responsible for the assessment of a portfolio of proposals across different scientific disciplines:
    • Read and understand the proposals and identify main areas that must be assessed.
    • Align assessors with the necessary expertise to assess the proposals.
    • Monitor the assessment of proposals through to decision making stage.
  • Ensure that all the assessments comply with the Assessment Guidelines.

Performance monitoring of science investment contracts

  • Being responsible for the assessment of a portfolio of annual reports.
  • Read and understand contract performance monitoring reports in different scientific disciplines across a variety of funding mechanisms.
  • Liaise closely with Investment Managers to finalise assessment.
  • Undertake duties required of the contract monitoring process.

Business improvement projects

  • Participate in the planning, development, and review of any new investment processes (for funding research) to ensure they can be operationalised efficiently by the Investment Operations Team.
  • Test and implement approved business process changes.

Team contribution

  • Work co-operatively and effectively with others to achieve team and branch goals.
  • Participate in team discussions, contribute to the identification of solutions, and resolution of issues and problems.
  • Support colleagues and peer review work as requested.
  • Participate in discussions with the team about the implementation of best practice investment processes.

Relationship management

  • Maintain relationships across a variety of functions. Draw upon multiple relationships to exchange ideas, resources and know how.
  • Actively seek to build and develop a network of contacts.
  • Lead collaborative and purposeful relationships with external stakeholders and staff within MBIE to ensure effective process implementation.

Wellbeing, health & safety

  • Displays commitment through actively supporting all safety and wellbeing initiatives.
  • Ensures own and others safety at all times.
  • Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
  • Reports all incidents/accidents, including near misses in a timely fashion.
  • Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Assessor and Contract Monitoring Assistant position reports into the Investment Operations within the Science System Investment and Performance Branch. The branch sits within the Labour, Science and Enterprise Group.

More information about MBIE's structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission

MBIE value: Māia - Bold & brave, Pae Kahurangi - Build our future, Mahi Tahi - Better together, Pono Me Te Tika - Own it