Legal Executive
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Tēnei tūranga – About the role
The Legal Executive is a team member position in MBIE. The Legal Executive will bring their business understanding and perspective to work in partnership with their manager and other staff.
The Legal Executive contributes to the operations of the Litigation Business Unit in the Auckland Litigation Team. The team is responsible for managing litigation in the Auckland area.
The Legal Executive is responsible for ensuring quality and consistency of advice and practices in relation to their contribution to the team's work.
Ngā herenga – Requirements of the role
Personal specifications
- A proven track record of experience and achievement in:
- Knowledge of litigation practices and processes
- Understanding of Government operating processes
- Experience of prioritising and managing complex workflows
- Knowledge of secretarial and administrative practices
- An understanding of information management methods
- Good appreciation of corporate service delivery
- Must have the legal right to live and work in New Zealand
- Valid New Zealand Drivers Licence
Takohanga tuhinga o mua – Key accountabilities and deliverables
Critical areas of success
- Co-ordinates management of Legal Services files, under the direction of the responsible solicitors
- Assists in answering general queries that come to Legal Services
- Processes Official Information and Privacy Act requests, disclosure and discovery requests, under direction of responsible solicitor
- Prepares bundles of documents, basic court documents under the direction of the responsible solicitor
- Assists solicitors in organising witnesses for hearing (including summons, expenses, hearing appearances etc)
- Drafts correspondence and other legal documents as directed by the responsible solicitor
- Serves documents and reviews mail and diaries court appearances as required
- Transcription/dictation services
- Delivery of services, products and programmes that actively support and contribute to the achievement of the Ministry's outcomes and that deliver to the needs of internal and external stakeholders
- Assists with other administrative support functions as required, to ensure the smooth running of the whole group
- Undertakes special projects throughout the year as delegated by the Manager
Relationship Management
- Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE's outcomes
- Develops effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning from the team to the wider organisation.
- Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, in order to identify and share best practice information and to promote the Ministry, its products and services.
- Represents whole-of-Ministry views and protects its reputation in any external interactions.
Self-Management
- Models positive behaviours.
- Models the desired values and culture of the organisation.
- Willingly shares knowledge, expertise and within the team and with others in the organisation.
- Acts with honesty and integrity.
- Welcomes feedback and its receptive to input from others.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives
- Ensures all staff/colleagues maintain safety standards on the job through consultation, training and supervision
- Ensures own and others safety at all times
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion
- Is motivated in health and safety through participation and consultation
- Shows evidence of participation in safety and wellbeing activities
- Demonstrates support of staff/colleagues to maintain safe systems of work
- Shows evidence of compliance with relevant safety and wellbeing policies, procedures and event reporting.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Legal Executive position reports into the Manager Legal Services within the Legal, Ethics & Privacy branch. The branch sits within the Corporate Services, Finance & Enablement group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
