Procurement Advisor
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Tēnei tūranga – About the role
The Procurement Advisor provides exceptional customer service along with procurement generalist procurement advice for lower value lower risk procurement activity and support to our stakeholders to deliver on the procurement needs of MBIE whilst taking a commercial view as well as working in the NGP framework.
This is a hands on procurement role that models good government procurement practice, achieves best value for money over whole of life and delivers the requirements of our agency.
The role is also responsible for creating regular reports and provides administrative support to the procurement team.
Ngā herenga – Requirements of the role
Personal specifications
- Experience within a commercial or procurement environment.
- Experience in or sound understanding of risk management in a procurement context.
- Experience in analysing procurement issues, evaluating options and reporting on them.
- Self-motivated with a high degree of initiative.
- Excellent written and oral communication skills.
- Ability to produce precise work, with care for accurate detail, to tight deadlines.
- Able to influence others.
- Strong relationship management skills.
- Knowledge and practical experience in the provision of business advice to stakeholders.
- Skilled in Microsoft Office including Word, Excel, Outlook, Powerpoint and preparation of presentations.
- Credit check required (no)
- Required to drive (no)
- Police vetting (no)
Prerequisites
- Must have the legal right to live and work in New Zealand.
- Tertiary qualification.
Desirable
- CIPS qualification or working towards obtaining MCIPS.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Key Accountabilities and deliverables
The Procurement Advisor is responsible for:
- Provision of procurement/contractual/commercial advice to business groups for low value and low risk procurement in relation to GPP framework and MBIE’s procurement policy.
- Secondary procurement processes for low value and low risk – develop documentation and manage end to end procurement process for business groups.
- Complete RFX documentation including managing release of documents to the markets, managing responses, drafting evaluation reports.
- Delivery of negotiations of robust contractual arrangements (low value and low risk) that meet MBIE stakeholder needs whilst supporting the GPP framework.
- Manage, document and escalate all risk to affected business units and stakeholders.
- Communicate outcome to business and suppliers.
- Support Procurement Specialists with complex procurement processes.
- Monitor and manage the procurement mail box provide relevant advice on procurement steps and process.
- Government Electronic Tendering System ETCO responsibilities for releasing updating and managing tender documents.
- Creation of regular procurement reporting.
- Assist the team with the implementation of the procurement strategies and with implementing policies, processes, and procedures that support the strategy.
- Contract Officer for Procurement Contracts to record and update contract on the Contract Management system.
- Develops effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning from the team to the wider organisation.
- Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, in order to identify and share best practice information and to promote the Ministry, its products and services.
- Support the development of and maintain procurement templates and procurement webpages.
- Support procurement team meetings.
Wellbeing, health and safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Procurement Advisor position reports into the Procurement Practice Manager within the Corporate Services branch. The branch sits within the Corporate Services, Finance and Enablement group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
