Senior Advisor Benefits and Planning
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Tēnei tūranga – About the role
The Senior Advisor Benefits and Planning works with branch business management functions, leading the process for annual business planning and work programme development to inform the TWSD Portfolio pipeline and investment planning process and oversees the benefits management and realisation practices across TWSDs portfolio of projects and programmes.
The Senior Advisor Benefits and Planning is responsible for running TWSDs annual planning process in line with the Corporate planning process, including providing templates and guidance to TWSD branches, providing ongoing support and advice to business management teams as they develop their plans, and for continuous improvement and uplift of business and work programme capability across the group.
The Senior Advisor will play a pivotal role in providing strategic guidance and advice to senior leaders and initiative leads on the creation and alignment of benefits to strategic outcomes and their ongoing monitoring to ensure investment decisions realise their intended outcomes.
The role will promote MBIEs benefits methodologies and processes, and work with the Portfolio Analyst to ensure quality benefits reporting and tracking processes are established to determine the ongoing progress of the TWSD portfolio of initiatives through to benefits realisation. They will support the determination and quality of benefits through the Koru process, review of business case benefits and benefits audits to ensure the benefits artefacts are in place and benefits are tracking to plan.
Ngā Herenga – Requirements of the role
Personal specifications
- Sound experience working in benefits management and business planning or similar roles in a medium to large public sector organisation.
- Relevant project and/or programme management certifications desirable e.g. PRINCE2, Benefits Mgmt., Agile, BABOK.
- Proven knowledge and experience of benefit management activities, methodologies, and their effective practices, particlarly how they align with strategic objectives and their role in the machinery of government.
- Experience running workshops to identify problem statements and facilitate benefits and solutions.
- Experience in reviewing initiative briefings and business cases for effective benefit outcomes and alignment to benefits frameworks and practices.
- Proven experience in driving implementation of process and performance improvements.
- Ability to influence stakeholders and encourage engagment and compliance with group processses.
- Excellent verbal and written communication skills that effectively influence a variety of audiences and stakeholders up and down the organisation.
- Proven personal drive, self-management, and self-awareness to be able to change direction when presented with constructive feedback.
- Advanced quantitative and qualitative analysis skills, using data and industry best practices to present compelling recommendations.
- Ability to work within a team environment and establish good working relationships with inside and outside the organisation.
- Ideally have exposure or facilitated Investment Logic Mapping exercises.
- Demonstrates strong interpersonal and political awareness skills and experience.
- High standards of attention to detail and written English.
- Proven personal drive, self-management, and self-awareness to be able to change direction when presented with constructive feedback.
Qualification
- Tertiary qualification in a relevant field or equivalent experience
Other
- Must be a New Zealand citizen or Permanent Resident Class visa holder
Takohanga tuhinga o mua – Key accountabilities and deliverables
Benefits and Planning
- The point of contact and centre of excellence for all business planning, benefits management and realisation activities.
- Provide effective strategic advice on business planning and benefits processes and practices that reflect strategies and objectives of TWSD in alignment with MBIE-wide processes and guidelines.
- Identify and consult with stakeholders to develop ideas into business plans and work programmes and ensure effective implementation of benefit management and realisation strategies.
- Provide guidance and advice to business owners and project teams on benefits management and realisation practices and the quality of their benefits.
- Facilitate Investment Logic Mapping, Return on Investment and benefits workshops as and when required.
- Review project briefs and business case for effective benefit outcomes and artefacts for alignment to benefits frameworks and practices.
- Monitor and report back on the effectiveness and quality of benefits processes and practices, ensuring that that all projects link their benefits realisation targets to system performance monitoring.
- Work with projects and Business leads to ensure that work programme and benefits performance and realisation monitoring is in place.
- Undertake continual improvement of the planning and benefits frameworks, processes, measurements and practices, identifying opportunities for improvement across the TWSD group.
- Actively educate, mentor and coach others when required on best practice.
- Ensure the application, integration and use of Te ao Māori and Te ao Māori practices in the work of the branch and as such MBIE; tikanga, te reo and an appreciation of the Treaty of Waitangi, Te Tiriti and the Treaty Principles.
Relationship Management
- Relationships with your peers, your stakeholders and your leaders are productive, communication is professional, clear and timely. Your conversations are robust, and trust is created.
- Acts with integrity, actively providing advice and guidance for your leaders and colleagues, acting as coach or mentor when required – declaring conflicts of interest in a timely manner.
- Fosters an open, collaborative environment that encourages quality, innovation, on-going learning and knowledge sharing within the team and across the group.
- Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.
- Role models good practice to support capability uplift across the group, particularly in relation to business planning and benefits monitoring and realisation.
- Leverages opportunities to build and maintain strong working relationships and partnerships with stakeholders in order to deliver opportunities for collaboration and innovation .
- Works with other subject matter experts and comunites of practice to maintain an up-to-date understanding of developments in TWSD’s regulatory services
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Senior Advisor Benefits and Planning position reports into the Manager Operations Portfolio Office in the Business Operations unit, Customer, Design and Innovation branch within Te Whakatairanga Service Delivery.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
