Property and Contracts Manager

Tēnei tūranga – About the role

As the Property and Contracts Manager, you will play a pivotal role in shaping and delivering MBIE’s strategic property outcomes across a diverse and complex multi-site portfolio. This role leads the development and execution of property strategy, contract management, and investment planning, ensuring alignment with organisational objectives and government property frameworks.

You will bring a strong background in property operations, strategic procurement, and asset lifecycle management, and work closely with MBIE’s Government Property Office and internal stakeholders to drive long-term planning and performance.

The role also involves managing operational relationships with landlords in collaboration with the Government Property Office’s Leasing team, overseeing condition assessments, and using data analytics to support informed decision-making and continuous improvement.

This is a high-impact position requiring strong leadership, technical expertise, and the ability to navigate complex stakeholder environments while delivering value, compliance, and sustainability across the property portfolio.

Ngā herenga – Requirements of the role

Personal specifications

• Minimum 7–10 years’ experience in property and contract management within a complex, multi-site environment.
• Demonstrated expertise in strategic procurement, contract negotiation, and vendor performance management.
• Strong technical understanding of building systems, maintenance planning, and condition assessments.
• Proven experience in developing and executing assessment management plans and capital works programming.
• Advanced analytical skills with experience using data to drive decision-making and performance reporting.
• Proficiency in property and asset management software, data analysis tools (e.g., Power BI, Excel, or similar), and reporting platforms.
• Strong financial acumen with experience in budgeting, forecasting, and cost control.
• Excellent written and verbal communication skills, with the ability to prepare high-level reports and present to senior leadership.
• Must have legal right to live and work in New Zealand.

Takohanga tuhinga o mua – Key accountabilities and deliverables

The Property and Contracts Manager will be required to deliver results in the following areas:

Contract Management

• Lead end-to-end management of property-related operational contracts across all sites.
• Develop procurement strategies, manage tender processes, and oversee contract implementation.
• Monitor contract performance, compliance, and service delivery standards.
• Build and maintain strong relationships with vendors and service providers.
• Supports daily management of health, safety and security requirements for the site including:
  • Ensures completion of health & safety induction for Property’s service providers entering the site
  • Contractor site inductions
  • Maintains an incident register
  • Assists with maintaining fire and health and safety standards and practices
  • Maintains best practice in emergency procedures.

Strategy and Planning

• Work with key staff in the Corporate Shared Services Team, Government Property Office and wider MBIE to
  • Identify medium to long term issues and trends, opportunities and threats affecting the MBIE property portfolio.
  • Formulate and lead the strategic directions and priority for the MBIE property portfolio
• Ownership of the Property Strategic Plan to ensure that it is well understood and integrated within our operations
• Managing relationships with MBIE’s Government Property Office and other key stakeholders.
• Overseeing property ownership structures and asset lifecycle planning.
• Developing and maintaining property investment plans and business cases.
• Ensuring alignment with government property standards and strategic direction.
• Contributing to operational procurement planning and strategy, ensuring property-related procurement activities are aligned with investment priorities, deliver value for money, and support long-term asset performance.

Landlord Stakeholder Liaison

• Serve as the operational point of contact for landlords nationwide.
• Manage day-to-day communications and issue resolution with property owners, Facilities and Workplace team leaders, and—when required—the GPO leasing team.
• Provide input into the GPO leasing activities including renewals, terminations, and negotiations.
• Ensure landlord and tenant obligations are met and documented

Condition and Asset Management

• Own the condition assessment process for all property assets.
• Lead the development and execution of assessment management plans, from procurement of services to implementation of findings.
• Translate assessment reports into proactive maintenance schedules and long-term replacement programs.
• Prioritize and schedule works based on risk, compliance, and operational needs.
• Maintain an accurate and up-to-date asset register in collaboration with Principal Advisor Asset Management
• Develop and implement operational asset lifecycle plans to ensure long-term sustainability in alignment with Enterprise Asset Management Framework.
• Collaborate with Finance, Facilities and Workplace Teams, and Principal Advisor Asset Management to align asset planning with budget and strategic goals.

Data Analytics and Reporting

• Leverage data analytics to monitor asset performance, contract efficiency, and property condition trends.
• Prepare regular reports and dashboards on contract performance, asset condition, leasing status, and planned works.
• Use data insights to support strategic planning, risk mitigation, and continuous improvement.
• Ensure compliance with relevant legislation, health and safety standards, and internal policies.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Property and Contracts Manager position reports into the National Manager Facilities and Workplace within the Corporate Shared Services branch. The branch sits within the Corporate and Digital Shared Services group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission