Terms and conditions

Events Transition Support Payment scheme Terms and Conditions

1. These terms and conditions are non-negotiable. Each applicant that submits an Events Transition Support Payment scheme (ETSP) Eligibility Form (hereafter referred to as “you” or “your”), and/ or Claim Form, will be deemed to have agreed to these terms and conditions without reservation or variation.
2. You must meet the eligibility criteria for the ETSP as set out in paragraph 4 of these terms and conditions and the Eligibility Form.
   Events Transition Support Payment eligibility form [PDF, 226 KB]
3. You must comply and continue to comply with the Declarations as set out in the Eligibility Form and/or Claim Form that:
   1. The statements in your application are true and the information provided is complete and correct, and there have been no misleading statements or omissions of any relevant facts nor any misrepresentations made.
   2. It is understood that if the event is confirmed as eligible for ETSP, the information provided by you including the Eligibility Form and/or Claim Form and any supporting material provided will be used to assess any payment made.
   3. You have secured all appropriate authorisations to submit the application, to make the statements and to provide the information in the application.
   4. You warrant that there is no actual, potential or perceived conflict of interest (except any already declared in the application) in submitting the application, or entering into a contract to carry out the event. Where a conflict of interest arises during the application or assessment process, the applicant will report it immediately to the MBIE by emailing nz.eventsupport@aon.com
   5. You understand that the falsification of information, supplying misleading information, or the suppression of material information in this application, may result in the application being eliminated from the assessment process and may be grounds for termination of any payment, or claw-back of any payment, awarded as a result of this application process.
   6. You understand that this eligibility form is subject to the Official Information Act 1982 (the OIA). The OIA enables MBIE to withhold information under certain conditions. Where possible, MBIE will consult with you should an OIA request be received.
   7. The intended recipients of all information are Aon and MBIE. You authorise the disclosure of personal information held by any party pertaining to this application and enables Aon and MBIE to collect this information to evaluate your eligibility. You have rights of access to, and correction of, this information, where it is personal information as defined in the Privacy Act 2020.
4. For events scheduled to begin between 17 December 2021 and 3 April 2022, you must meet the criteria for the ETSP:
   
   1. You must have sold 5,000 paid tickets or paid registrations to in-person attendees to your event by the date you submit your ETSP Eligibility Form; or have sold an average of 5,000 paid tickets or paid registrations to in-person attendees over the previous 3 iterations of the same event.
   2. If your event is a multi-day event, or has multiple performances, the cumulative number of in-person attendees must be over 5,000 at a single location across consecutive days Your event cannot be spread across multiple weekends and cannot have more than 2 rest days per 7 days.
   3. Prior to the announcement of the ETSP, your event must have been publicly announced or have been actively in the market (e.g., where tickets or registrations have been advertised).
   4. Your event must be open to the public and in New Zealand. Private functions are excluded.
   5. Your event must be organised by a New Zealand registered organisation (e.g. an entity registered with the Companies Office or a charitable organisation).
   6. Your event must not be solely delivered by local government or other public authorities. Event can be partly funded by those authorities although any costs incurred by local government are not eligible for recovery.
   7. Your event must not be currently receiving funding through the Major Events Fund or receiving Arts and Culture Event Support Scheme funding from the Ministry of Culture and Heritage for the same period or have an agreement in place with underwriting of 80% or more of unrecoverable costs from local government or another Insurer.
   8. Your event must require the use of COVID-19 vaccination certificates.
   9. You may only apply once for either cancellation, or 1 postponement per event.

5. For events scheduled to begin between 4 April 2022 and 31 January 2023, you must meet the criteria for the ETSP:

   1. You must have sold 5,000 paid tickets or paid registrations to in-person attendees to your event by the date you submit your ETSP Eligibility Form; or have sold an average of 5,000 paid tickets or paid registrations to in-person attendees over the previous 3 iterations of the same event. Touring events at multiple venues on multiple dates, multi-day events, or events with multiple performances, are eligible on the basis that the cumulative total of attendees is over 5,000 and they meet all other criteria.

   2. Your event must either:

      1. have been publicly announced or have been actively in the market (e.g. where tickets or registrations have been advertised or for sale) prior to 23 January 2022; or

      2. be a recurring event that can demonstrate a history of previous iterations over the last 3 years; or

      3. be a touring event held at multiple venues or on multiple dates that can demonstrate a financial commitment to the event dates at least 4 months prior to the event dates.

   3. Your event must be open to the public and in New Zealand.

   4. Your event must be organised by a New Zealand registered organisation (e.g. an entity registered with the Companies Office or a charitable organisation).

   5. Your event must not be solely delivered by local government or other public authorities. Event can be partly funded by those authorities although any costs incurred by local government are not eligible for recovery.

   6. Your event must not be currently receiving funding through the Major Events Fund or receiving Arts and Culture Event Support Scheme funding from the Ministry of Culture and Heritage for the same period or have an agreement in place with underwriting of 80% or more of unrecoverable costs from local government or another Insurer.

   7. You may only apply once for either cancellation, or 1 postponement per event

6. From 4 April 2022, business events are included in the ETSP. A business event is an event that is hosted by an organisation (association, corporate, government) and is either an incentive, conference, convention, exhibition, or trade show.  

7. For business events scheduled to begin between 4 April 2022 and 31 January 2023, you must meet the criteria for the ETSP:

   1. Your business event must have ticketed or registered attendees of at least 200 in-person attendees. The tickets or registrations do not need to carry a cost, but proof of financial commitment to suppliers of at least the minimum threshold of attendees is required.

   2. Your business event must be held at an external venue, not in-house.

   3. Your business event must either:

      1. be organised by a member of Business Events Industry Aotearoa (BEIA); or

      2. be facilitated by a Regional Convention Bureau; or

      3. be held at a venue for the express purpose of hosting a business event (to be verified by MBIE, in consultation with BEIA, during the eligibility process).

   4. Your business event must have been publicly announced or have been actively in the market (e.g., where tickets or registrations have been advertised or for sale), either:

      1. prior to 23 January 2022 for events scheduled to begin before 1 July 2022; or

      2. at least 4 months prior to the event date for events scheduled to begin on or after 1 July 2022.

   5. Your business event must be held in New Zealand.

   6. Your business event must be organised by a New Zealand registered organisation (e.g., an entity registered with the Companies Office or a charitable organisation).

   7. Your business event must not be solely delivered by local government and other public authorities (but can be partly funded by those authorities, although costs incurred by local government would not be eligible for recovery).

   8. Your business event must not have an agreement in place with underwriting of 80% or more of unrecoverable costs from local government or another insurer.

   9. You may only apply once for either cancellation, or 1 postponement per event.

   10. Your touring business event across multiple venues and dates is if the cumulative total of attendees reaches the minimum attendee threshold, and it meets all other criteria.

8. For events scheduled to begin between 17 December 2021 and 3 April 2022, all triggers for payment have been removed. You can make a claim for your eligible event that has cancelled or postponed since the Government’s announcement regarding the move to the Red Protection Framework Setting (23 January 2022).

9. To make a claim under the ETSP for your event scheduled between 4 April 2022 and 31 January 2023, your event must be cancelled or postponed due to 1 or more of the following triggers for payment. These triggers are:

   1. the event is in an area that is operating under COVID-19 Protection Framework restrictions, which explicitly prohibit the event from occurring; or

   2. the event is in an area that is operating under COVID-19 Protection Framework restrictions which explicitly prohibit the event from occurring at any point within the 6-week period prior to the start of the event and there has been no explicit announcement yet regarding the settings for the specific date/s of the event; or

   3. the lead artist/subject is required by the Ministry of Health to self-isolate over the period of the event and there is no available alternative artist/subject.

10. The ETSP will only cover 90% of your eligible verified unrecoverable costs. This will be paid as 1 lump sum payment.
11. You will be responsible for demonstrating your eligible verified unrecoverable costs, and these unrecoverable costs will need to be approved by all your ‘related parties’ (suppliers) before you submit your ETSP Claim Form.
12. You will be responsible for the fair, accurate and timely distribution of these eligible verified unrecoverable costs to your ‘related parties’ (suppliers) to ensure any payment is distributed accordingly through the supply chain. MBIE will not be involved in any disputes that may arise between you and a supplier in relation to the distribution of any payment made.
13. The ETSP will not cover costs that have already been covered by another Government source, such as wage subsidy payments, resurgence payments, or other event support schemes.
14. You agree that MBIE has the ability to undertake any verification or audit through itself or an agent as nominated by MBIE at its own sole discretion of your application or claim made under the ETSP and the assertions made therein, including verification of unrecoverable costs claimed for and use of any funding paid under the ETSP in the event of a successful claim, and that this ability will continue from the time the application for eligibility is submitted through to a period of 7 years from the time any payment is made to you. If MBIE requests any verification or audit to take place you agree you will accommodate this request and provide access to MBIE or its agent to all relevant documents and files, either by providing this documentation to MBIE or its agent or allowing nominated personnel on site, and/or by authorising third parties (such as your bank) to release this information to MBIE or its agent.
15. If any payments made under the ETSP are found to have been misused or misappropriated, MBIE may seek redress including requiring the repayment of any misused or misappropriated monies.
16. You acknowledge and agree that MBIE will release the details of any payments made to you upon a successful claim to the ETSP on MBIE’s website, in line with government funding transparency requirements.
17. You acknowledge and agree that MBIE may release the details of any successful eligibility claim to the ETSP on MBIE’s website, in line with government funding transparency requirements.
18. You acknowledge that any information provided to MBIE including information submitted in your Eligibility Form and/or Claim Form and any supporting material you provide is subject to the OIA.
19. For further information on the ETSP please refer to MBIE’s website Events Transition Support Payment scheme (ETSP)

Events Transition Support Payment scheme (ETSP)