Getting ready

This page is for organisations that fund and undertake research and want to join NZRIS in future. There are three stages to getting ready.

We have identified three stages to getting ready – introduction to NZRIS; business and technical readiness; and data submission. These aren’t set in stone, but are to guide your organisation through the various steps, in the right order. We are continuing to create new material to help organisations get ready, so keep an eye on this page for updates. If there’s anything you need to know that’s not covered below, remember to check out our Q&As which are updated regularly. You can also email us at

Our programme timeline pictured below shows how the organisations that are joining NZRIS in the first three phases will progress through the three-stage getting ready process. Scroll down further for a PDF copy of this timeline that you can print out.

NZRIS programme timeline

Introduction to NZRIS

This is a good place to start if you don’t know much about NZRIS and want a basic understanding of what it’s about and how it will work.

We have two brochures – The first is a short overview of the system, and the second goes into more detail about how it will work.

Introduction to NZRIS [PDF, 289 KB]

Working with NZRIS [PDF, 259 KB]

NZRIS Brouchures

The first is a short overview of the system, and the second goes into more detail about how it will work.

Other useful documents include our infographic NZRIS concept model, which shows how NZRIS captures core concepts within the RS&I sector. This infographic represents work that was done with the sector early on and it shows how the different elements within NZRIS align with the rest of the sector.  

NZRIS concept model [PDF, 39 KB]

You can also see our timeline infographic (pictured above) which shows the different phases of NZRIS, which organisations are part of each phase and the stages that each will work through to become ready.

Business and technical readiness

There are two parts to this stage: understanding NZRIS in more detail; and preparing for data submission.  

Understanding NZRIS in more detail

Once you’ve got a basic understanding of NZRIS and how it will work, you’re likely to want to understand the system in more detail. You may have questions about what data NZRIS will hold, who needs to provide it, what format it needs to be in, and how it will be managed.

Our information sheet NZRIS and data management explains the NZRIS approach to datahow data will be managed, the different roles and responsibilities of the NZRIS team and data providers, and data protection principles. It outlines the data principles that underpin NZRIS which are designed to achieve a good balance between opening data up wherever possible, and protecting data that is personal or commercially sensitive.

NZRIS and data management [PDF, 282 KB]

Technical documents

Understanding the data specifications and requirements is also important. We have a simplified summary of the data specification in our information sheet Data in NZRIS and A3 infographic Data in NZRIS at a glance. These are ideal for non-technical people who want to have an understanding what data is in NZRIS and how it is made up, without having to read the full specifications.

Data in NZRIS [PDF, 310 KB]

Data in NZRIS at a glance [PDF, 245 KB]

We also have technical documents that ICT people in your organisation will need to read and understand. These include the data specifications, FAQs about the data specifications, the API specifications, an input spreadsheet template, and public sector financial resource code sets.

NZRIS Data Specification V2.0 [PDF, 2.6 MB] 

NZRIS Data Specification V2.0 [DOCX, 2.9 MB]

NZRIS Data Specification V2.0 FAQs [PDF, 118 KB] 

NZRIS API Specification V2.05 [DOCX, 928 KB]

Input spreadsheet [XLSX, 211 KB] 

Public sector financial resource code sets [XLSX, 243 KB]

We also have machine-readable code sets available, which are CSV versions of each code set referenced in the NZRIS data specification V2.0. Email and we can send these to you.

Preparing for data submission

This part is where your organisation will need to start taking some action to get ready for NZRIS.  Tasks include scoping and matching data, adapting or developing new business processes to ensure you have the right systems in place for submission, ensuring that your organisation has the right people assigned to different tasks, and signing a data supply agreement with MBIE.

We are in the process of developing guidance material to help you work through these steps. This material will include suggested processes, templates you can use and case study examples of how other organisations have prepared to submit data. We will let our stakeholders know when this material is completed.

Data submission

This stage involves learning how to submit data and it applies to the first submission you will make, but also how you’ll manage the submission process on an ongoing basis. It is aimed at the ICT, business and data analysts within your organisation. It is about learning how to use the data provider interface, including becoming familiar with the data provider dashboard, understanding how to submit data (via API or manually through an Excel spreadsheet), and checking, reviewing, correcting and authorising data for release. It also includes managing interactions within the process with the NZRIS programme in their role as data custodians.  

We are in the process of developing an instruction guide on how to submit data using the interface, which will be available later this year. We will let stakeholders know when this is available.

Last updated: 01 July 2020