Getting ready

This page is for organisations that fund and undertake research and want to join NZRIS in future phases. It explains the 3 main steps to getting ready for NZRIS.

NZRIS is being introduced in 3 phases, with more organisations joining at each phase.

Right now we are in Phase 1 which includes the Ministry of Business, Innovation and Employment; the Health Research Council of New Zealand; and the Royal Society of New Zealand – Te Apārangi.

Phases 2 and 3 won’t start until next year. Phase 2 will include Callaghan Innovation, the Tertiary Education Commission and the Ministry for Primary Industries. Phase 3 will include universities, Crown Research Institutes and independent research organisations.

At each phase, the NZRIS programme will work directly with the relevant organisations to help them prepare.

Even so, any organisation wanting to find out more about what’s involved in getting ready for NZRIS can find out more here.

We’ve identified 3 main steps to preparing for NZRIS – the first step is gaining a good understanding of NZRIS and how it works, the second step is business and technical readiness; and the third step is learning how to use the system to submit your data.

Introduction to NZRIS

This is a good place to start if you don’t know much about NZRIS and want a basic understanding of what it’s about and how it will work.

We have 2 brochures – The first is a short overview of the system, and the second goes into more detail about how it will work.

Introduction to NZRIS [PDF, 289 KB]

Working with NZRIS [PDF, 259 KB]

NZRIS Brouchures

The first is a short overview of the system, and the second goes into more detail about how it will work.

Other useful documents include our infographic NZRIS concept model, which shows how NZRIS captures core concepts within the RS&I sector. This infographic represents work that was done with the sector early on and it shows how the different elements within NZRIS align with the rest of the sector.  

NZRIS concept model [PDF, 39 KB]

Business and technical readiness

There are 2 parts to this stage: understanding NZRIS in more detail; and preparing for data submission.  

Understanding NZRIS in more detail

Once you’ve got a basic understanding of NZRIS and how it will work, you’re likely to want to understand the system in more detail. You may have questions about what data NZRIS will hold, who needs to provide it, what format it needs to be in, and how it will be managed.

Our information sheet NZRIS and data management explains the NZRIS approach to datahow data will be managed, the different roles and responsibilities of the NZRIS team and data providers, and data protection principles. It outlines the data principles that underpin NZRIS which are designed to achieve a good balance between opening data up wherever possible, and protecting data that is personal or commercially sensitive.

NZRIS and data management [PDF, 282 KB]

Technical documents

Understanding the data specifications and requirements is also important. We have a simplified summary of the data specification in our information sheet Data in NZRIS and A3 infographic Data in NZRIS at a glance. These are ideal for non-technical people who want to have an understanding what data is in NZRIS and how it is made up, without having to read the full specifications.

Data in NZRIS [PDF, 310 KB]

Data in NZRIS at a glance [PDF, 245 KB]

We also have technical documents that ICT people in your organisation will need to read and understand. These include the data specifications, FAQs about the data specifications, the API specifications, an input spreadsheet template, and public sector financial resource code sets.

NZRIS Data Specification V2.01 [PDF, 2.6 MB] 

NZRIS Data Specification V2.01 [DOCX, 2.5 MB]

NZRIS Data Specification V2.0 FAQs [PDF, 118 KB] 

NZRIS API Specification V2.05 [DOCX, 928 KB]

Input spreadsheet V2.2 [XLSX, 203 KB] 

Public sector financial resource code sets [XLSX, 243 KB]

We also have machine-readable code sets available, which are CSV versions of each code set referenced in the NZRIS data specification V2.0. Email and we can send these to you.

Preparing for data submission

This part is where your organisation will need to start taking some action to get ready for NZRIS.  Tasks include scoping and matching data, adapting or developing new business processes to ensure you have the right systems in place for submission, ensuring that your organisation has the right people assigned to different tasks, and signing a data supply agreement with MBIE.

We are in the process of developing guidance material to help you work through these steps. This material will include suggested processes, templates you can use and case study examples of how other organisations have prepared to submit data.

Data submission

This stage involves learning how to submit data and it applies to the first submission you will make, but also how you’ll manage the submission process on an ongoing basis. It is aimed at the ICT, business and data analysts within your organisation. It is about learning how to upload data (via API or manually through an Excel spreadsheet), and use the data provider interface (Custodian Application). It also includes managing interactions within the process with the NZRIS programme in their role as NZRIS data custodians.  

We are creating a user manual on how to submit data using the interface, which will be available once NZRIS goes live.

Last updated: 08 September 2020