Investment Coordinator

Tēnei tūranga – About the role

The Ministry of Business, Innovation and Employment (MBIE) is developing Industry Transformation Plans (ITPs), a programme of work for delivering the Industry Strategy and contribute to the vision in the Government’s Economic Plan of a more productive, sustainable and inclusive economy.

The Enabling Māori Framework (EMF) is a mechanism to support ‘By Māori, for Māori projects that align to the goals of He Kai Kei Aku Ringa and to the objectives and priorities of the ITPs. The EMF is a fund administered by Te Kupenga (the Māori Economic Development Unit of MBIE).

The Investment Coordinator (EMF) will provide specialist business support and process leadership for the coordination of the EMF funding processes and related contract administration for Te Kupenga. Working closely with the Investment Manager overseeing EMF this role will make a valuable contribution to maximise investment operations to meet New Zealand’s economic, social and environmental goals.

Ngā herenga – Requirements of the role

Personal specifications

To be successful in this role you will need:

• A proven track record of experience in business processing support and ideally government grants management.
• Experience working with financial management systems.
• Experience in creating and monitoring contracts.
• An eye for detail and a high level of accuracy.
• The ability to quickly establish and build strong and positive relationships with people at all levels internally and externally.
• Effectively communicate ideas and information both written and verbally, strong attention to detail, a can-do attitude, and the ability to work effectively in a fast-paced and highly collaborative environment.
• Proven experience in developing systems and tracking processes including the creation and maintenance of work programme documents.
• Actively promoting the value of recording and sharing information.
• The ability to analyse problems to identify issues, options, strategies and solutions.
• A strong understanding about machinery of government, Cabinet processes and policy procedures is desired but not essential.
• An understanding of tikanga and Te Reo would be an asset.
• Be a New Zealand citizen or hold a residence class visa.

Qualifications and Experience

• School level qualification or higher.
• 2-4 years administrative or grants funding experience and demonstrated client focused approach.

Takohanga tuhinga o mua – Key accountabilities and deliverables

In this role you will be working closely with the Investment Manager to oversee the implementation of investment processes for Te Kupenga. The Investment Coordinator will lead the following areas for EMF:

• Support the engagement (in partnership with ITP leads) with relevant Māori bodies, businesses, and organisations to raise awareness and understanding of EMF.
• Facilitate a call for proposals and the secondary point of communication for applicants.
• Administering the receipt of proposals and running the assessment process.
• Administering contracts for successful applicants and ongoing contract administration.
• Monitoring and evaluation processes for contracts.
• Receive milestone reporting for collating to internal reporting.
• Log material for OIAs and external communications/media.
• Demonstrate a strong understanding of MBIE purpose, priorities and values and apply this knowledge through your work.
• Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.

Required skills

• Knowledge and experience in investment management.
• Excellent written and verbal communications.
• Excellent relationship management.
• Project Coordination over medium sized portfolios / programmes / projects.
• Excellent communication skills – both written and verbal.
• Strong organisational skills, attention to detail and financial acumen.

Key relationships

• Applicants for funding and contract holders e.g. Iwi, Maori Authorities, Māori SMEs, Māori Training and Learning institutions, Industry networks and whānau.
• Staff in Minister’s offices.
• Staff in other government agencies and entities.
• Service Delivery Partners (SDP).
• Investment Managers and Fund Managers across MBIE, including but not limited to; Science, System and Performance Branch, Tourism, Sectors, Regions and Cities Branch, Science Innovation and International Branch, and Maori Economic Development Unit.
• Advisors and Business Analyst in the Te Kupenga Team.
• Staff in the Accounting Services Team.
• Staff in the Commercial Legal Services Team.
• Managers and staff in SPP.

Responsibilities of this position are expected to change over time as the Ministry responds to changing needs. The incumbent will need the flexibility to adapt and develop as the environment evolves. Key accountability or deliverable Indicators of success Delivery.

The Investment Coordinator will be required to deliver results in the following areas:

• Participate in the planning and development of any new investment processes to ensure any new investment processes are able to be operationalised efficiently by Te Kupenga.
• Work with Investment Managers to understand business requirements for configuration of the Ministry’s Investment Management System. Configure the system to ensure the funds application forms, scoring methodology and contracting frameworks are fit for purpose.
• Manage workflow in the Investment Management System to ensure investment operations are run efficiently and data integrity is maintained.
• Work with Investment Managers and/or Technical Writers to advise on content in external fund documents (e.g. Call for Proposals, application guidelines, application forms and portal user guidelines) to ensure portal and Investment Operations references are correct within the agreed business rules.
• Lead the coordination of the selection stages of the investment process using project management principles;
  • Develop a detailed timeline in consultation with Investment Managers ensuring all tasks are captured and tracked as the process progresses o Coordinate fund enquiries and provide technical IMS support to applicants needing help submitting their applications of funding to MBIE.
  • Organise and provide logistical and secretarial support in assessment panel meetings to evaluate applications for funding.
  • Liaise with applicants to confirm details of new funding agreements and ensuring pre-contract conditions are satisfied with successful applicants before a contract is offered.
  • Work with Investment Managers and Legal to draft, peer review contracts and coordinate contract execution.
• Provide contract administration services to;
  • Coordinate and process variations of contract.
  • Coordinate and support review processes ensuring logistics for review panels are organised and supported.
  • Managing processing of payments ensuring contractual and probity obligations are met before processing.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Investment Coordinator role reports into the GM Māori Te Tumu Houkura in the Strategic Programmes and Partnerships group.  

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission