Advisor Planning and Performance

Tēnei tūranga – About the role

The Advisor Planning and Performance delivers coordinated planning, reporting, and monitoring activities for the Planning, Risk & Assurance branch.   This role contributes to the operations of the Planning and Performance team, and specifically assists with planning and performance activities and processes.

This role has responsibility for the following key functions:

• Assist with planning for the implementation of branch transformational strategies.
• Develop policy, plans, and reports as required.
• Assist with monitoring the performance of the branch.
• Ensure quality and consistency of advice and practices in relation to their contribution to the team's work.

Ngā herenga – Requirements of the role

• In depth knowledge and 2-3 years’ experience in business planning and performance management.
• Experience in the development of business planning within a complex ICT environment.
• Experience preparing management reporting and business writing.
• Demonstrated expert knowledge of ICT best practice with the ability to advise on planning and performance.
• Well-developed problem-solving skills.
• Proven ability in making connections between various aspects of the organisation and the potential implications for their work.
• Proven ability to develop trust and credibility with managers and staff.
• Analysis and decision-making skills.
• Good numerical skills, an understanding of statistics and advanced Microsoft skills in particular Excel.
• Excellent communication skills to influence others when necessary to achieve the required outcome.
• Strong relationship management skills.
• Sound appreciation of corporate management disciplines and techniques.
• Credit check required (yes).
• Required to drive (no).
• Police vetting (yes).

Takohanga tuhinga o mua – Key accountabilities and deliverables

• Has input into the development, implementation and maintenance of the frameworks related to the planning and performance functions within the branch.
• Supports the Senior Advisor and Principal Advisor roles with the overall planning and coordination of the branch planning and reporting activities including business plans, key performance indicators (KPIs), and agree service levels with business groups.
• Works collaboratively with the Planning and Performance team in the business planning, reporting and monitoring activities delivering integrated plans, strategies, policies, and standards to meet business needs.
• Develops input into Statements of Intents, estimates, output plans, annual reports, Official Information Act (OIA) requests, Parliamentary Questions (PQs) and other external reporting requirements.
• Works with the Principal Advisor Planning & Performance to embed frameworks into the daily practices of DDI.
•  Contributes to projects that deliver branch input into central planning, policy, performance, reporting and continuous improvement processes.
• Contributes to projects and process improvement as required.
• Develops input for annual investment planning and branch budgeting activities.
• Keeps updated at all times with relevant best practices and mentors and coaches junior staff.
• Maintains the branch calendar of activities.
• Researches answers to PQs, OIAs and executive management enquiries.
• Analyses data and information uncovered by the above research.
• Prepares briefs for managers attending stakeholder meetings and responds to stakeholder enquiries that creates cost and usage transparency as well as resolves customer specific problems.
• Supports individual DCE direct report managers in their team’s planning, reporting and performance management activities.

Relationship Management

• Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.
• Develops effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning from the team to the wider organisation.
• Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, to identify and share best practice information and to promote the Ministry, its products and services.
• Represents whole-of-Ministry views and protects its reputation in any external interactions.

Qualifications

• Tertiary qualification in a business or technology related discipline or equivalent experience.

Other

• Must have the legal right to live and work in New Zealand.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Advisor Planning and Performance position reports into the Manager Group Planning and Performance within the Planning, Risk and Assurance branch. The branch sits within the Digital Data and Insights group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission