Senior Functional Analyst
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Tēnei tūranga – About the role
The Senior Functional Analyst will assure the right technical outcomes and alignment with the product roadmap. The Senior Functional Analyst will focus on functional software requirements needed to ensure releases support the P&C products, and the product roadmap. Working with the Product Owners and other functional analyst, they will use their technical knowledge to identify the most effective way of implementing systems changes when required. The senior functional analyst will document all changes made and write any supporting documentation needed.
Key Relationships:
- Managers and staff within the P&C Branch.
- Managers and staff in MBIE.
- Vendors and consultants.
- Other government agencies as required.
Ngā herenga – Requirements of the role
Personal specifications
- Experience in an HR environment – preferred SAP SuccessFactors.
- At least minimum 3 years of experience with HR/Payroll systems - Required.
- Excellent understanding of application services and release updates.
- Excellent understanding of business integration processes.
- Good understanding of BCP and Disaster Recovery processes.
- Excellent functional analysis knowledge and experience.
- Excellent influencing and negotiating skills at all levels.
- The capability to analyse large, complex issues and readily grasp and assimilate the ideas, analysis and advice produced by others.
- Fosters an open, collaborative environment that encourages quality, innovation, ongoing learning and knowledge sharing.
- Proactively identifies key relationships and possesses an ability to quickly establish and build strong working relationships.
- Excellent communication skills with ability to present complex issues in a way that engages the audience.
- Proven ability to develop trust and credibility with managers and staff.
- Effectively and consistently identifies risk and issues.
- Relevant tertiary qualification preferred and/or comparable experience working within a government environment.
- Must be a NZ citizen or hold a residence class visa.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Responsibilities of this position are expected to change over time as the Ministry responds to changing needs. The incumbent will need the flexibility to adapt and develop as the environment evolves. This includes performing any other duties as required.
Functional Analysis
Delivery of high quality operational functional analyst services
- Responsible for the functional design and preparing deliverables such as functional specifications, user guides, test scripts, etc.
- Investigates, analyses, reviews and documents P&C product’s ensuring alignment with the P&C product roadmap.
- Creates viable technical specifications and business acceptance criteria.
- Takes the lead for functional analysis within the P&C products team guiding the other functional analyst in the team, ensuring the advice given and decisions made will have a measurable impact on the effectiveness of P&C products.
- Ensures the contribution that new products can make to P&C’s strategic objectives, are validated and justify the business needs, taking into account the implications of change on P&C and all stakeholders.
- Ensures full system testing has been undertaken before any modifications are put into production.
- Guides P&C towards accepting change through new product change.
- Involved in the Product Roadmap Strategy, ensuring potential new products are suitable for MBIE use.
Work management
Plans and manages work, develops and maintains relationships with colleagues and stakeholders
- Uses solid analysis techniques to effectively carry out work.
- Seeks guidance where required and uses initiative to, highlight risks and coordinate work with others.
- Contributes to meetings, including where matters are complex, sensitive, or require solutions.
- Adherence to best practice change management principles.
- Analyse interfaces and critical dependencies between products and recommending appropriate actions to the Product Owner.
- Prioritises P&C needs for the development and implementation of changes because of new products with guidance from the Product Owners.
Communication & Relationship Management
Builds strong relationships with colleagues and managers within P&C and across MBIE
- Build strong relationships with P&C managers and teams/managers across MBIE.
- Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE outcomes.
- Collaborates with wider P&C branch to ensure relevant information is shared across teams.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Senior Functional Analyst position reports into the Manager P&C Systems within the Corporate Services branch in the Corporate Services, Finance and Enablement group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
