Procurement Specialist
On this page
Tēnei tūranga – About the role
The Procurement Specialist will provide generalist procurement advice and support to our stakeholders to delivery on the procurement needs of MBIE whilst taking a commercial view as well as working in the GPP framework.
This is a hands-on procurement role that models good government procurement practice, achieves best value for money over whole of life and delivers the requirements of our agency.
Ngā herenga – Requirements of the role
Personal specifications
- Practical experience in procurement and associated functions – ideally 3 years in a procurement role.
- Committed to best practice procurement and can show examples of practical application of procurement principles with successful outcomes.
- An understanding of change management principles and how these should be applied to maximise successful procurement outcomes.
- Good understanding of market analysis principles and can undertake supply market research, identify trends, forecast changes, and inform the development of procurement strategies that exercise a deterministic influence within key supply markets to government.
- Practical influencing skills with the ability to support a negotiation team in the maximisation of value in multi-million-dollar contract negotiation.
- Thorough understanding of legal frameworks and contract law needed to deliver robust contracts.
- Practical proficiency in MS Excel with an eye for detail.
- Must have the legal right to live and work in New Zealand.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Delivery and results
- The Procurement Specialist will be required to deliver results in the following areas:
- Delivery of negotiations of robust contractual arrangements (non-complex) that meet MBIE stakeholder needs whilst supporting the GPP framework.
- Utilising branch and other analytics to help to contributing to the development of procurement strategies and outcomes with measurable.
- Assisting in implementing and managing all-of-government contracts in a category management framework.
- Modelling good commercial and government procurement practice.
- Assisting in building the team’s capability and MBIE’s body of knowledge in designated areas of spend.
- Sharing lessons learned and resources to enhance the performance of the branch.
- Negotiate contracts (non-complex) – organisation, workgroup, and business specific.
- Prepare contract documents and assist with input into the CMS if needed.
- Maintain contracts and contract variations.
- Manage contract end.
- Review and document supplier performance.
Execute on market engagement (non-complex)
- Communicate intent.
- Complete RFX documentation.
- Manage release to market.
- Manage responses.
- Evaluate responses and report.
- Define recommendation to business.
- Communicate outcome to business and suppliers.
Manage risk
- Manage, document, and escalate all risk to affected business units and stakeholders.
- Work within the MBIE F+ P risk framework.
- Comply with all requirements of the GPP framework.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Procurement Specialist position reports into the Procurement Planning and Capability Manager within the Finance System and Control branch. The branch sits within the Finance and Performance group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
