Senior Advisor Compliance

Tēnei tūranga – About the role

Effectively managing risk is becoming increasingly important to MBIE and compliance is a key component of an effective three lines of defence risk management model. The aspiration for MBIE’s risk maturity is that the organisations’ risk appetite is clearly defined, risk management is embedded in the business, and there is a single and dynamic view of risk and compliance.

Complying with legislation, model standards and internal policy obligations is a key component of MBIE’s ‘Three Lines” model.  As part of a small centralised Compliance function, the Senior Advisor Compliance acts as a trusted advisor providing expert advice on compliance and internal policy related matters to senior managers and staff.

The Senior Advisor Compliance supports the development and implementation of MBIE’s compliance frameworks, tools and guidance to lift compliance management capability and culture to ensure MBIE meets its core obligations. 

Ngā herenga – Requirements of the role

Personal specifications

• Experience supporting a compliance function in a large and complex environment.
• Sound knowledge of, and practical experience in, best practice compliance frameworks, systems and processes.
• Experience working with internal policy, internal controls and continuous business process improvement is desirable.
• Proven ability to develop trust and credibility with senior managers and staff and build strong working relationships.
• Excellent verbal and written communication skills.
• Emotional intelligence, demonstrated through sound judgement, an even temperament and the ability to influence and motivate others.
• Ability to quickly assimilate new information or areas of work.
• Well organised with the ability to multitask and manage time effectively.
• Ability to coach and upskill other team members.
• Experience in data analysis would be advantageous.

Qualifications

• A relevant tertiary qualification (preferably business degree or legal qualification) is desirable.

Other

• Must have the legal right to live and work in New Zealand.
• Must consent to and satisfactorily complete a credit check.

Takohanga tuhinga o mua – Key accountabilities and deliverables

• The responsibilities of this position are expected to change over time as MBIE responds to changing needs. The incumbent will need the flexibility to adapt and develop as the environment evolves.

Delivers quality results which contribute to the Ministry’s outcomes

• Provides expert advice on compliance and internal policy related matters to senior managers and staff that is timely and pragmatic.
• Supports MBIE’s internal policy programme by playing an active role in ensuring that internal policies are fit-for-purpose, current and accessible for users. Maintains the Internal Policy Management Framework.
• Fulfils the secretariate function for the Internal Policy Advisory Group (IPAG), including scheduling meetings, developing agenda with Chair, recording and following up action items. Key contact for IPAG members and policy owners.
• Monitors the policy work programme, maintains the policy library and manages the internal policy mailbox. Works proactively with policy owners to trigger timely review and update of internal policies.
• Supports MBIE’s obligations register ensuring this is kept up to date for any changes to internal policy obligations.
• Works closely with 1^st line Risk and Assurance teams and 2^nd line Functional Risk Leads to ensure there is appropriate compliance monitoring in place to assess the state of compliance across the Ministry.
• Works closely with policy owners and Learning and Development to ensure there is appropriate compliance on-boarding and refresher training to support compliance across the Ministry.
• Supports and implements the work programme to lift compliance capability and culture across MBIE, including taking the lead on specific initiatives and engagement with key stakeholder groups.
• Conducts root-cause identification of significant issues or areas of non-compliance identified.
• Works with Internal Assurance to ensure commitments made to address audit findings are delivered on.
• Continuously improves compliance frameworks, policies, systems and processes and their application across the Ministry.
• Leads by example by displaying and encouraging behaviours essential to the delivery of a strong compliance culture.

Customer focus

• Identifies the needs or expectations of customers.
• Treats internal customers with the same courtesies they would extend to external customers.
• Works hard to meet customer deadlines.
• Always looks to improve service.
• Maintains professionalism.

Relationship management

• Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.
• Develops effective working relationships with other MBIE managers and staff in order to transfer knowledge and learning from the team to the wider organisation.
• Builds and maintains effective relationships and partnerships with internal and external stakeholders.
• Represents whole-of-Ministry views and protects its reputation in any external interactions.

Action oriented

• Takes responsibility for own work.
• Self-starter.
• Seeks input if required.
• Recognises and acts on opportunities.

Self-management

• Models positive behaviours.
• Models the desired values and culture of the organisation.
• Willingly shares knowledge, expertise and within the team and with others in the organisation.
• Acts with honesty and integrity.
• Welcomes feedback and is receptive to input from others.

Key relationships

• Policy owners.
• 1^st line Risk and Assurance teams.
• 2^nd line Functional Risk Leads.
• Deputy Secretaries and General Managers.
• General Manager Enterprise Risk and Compliance.
• Manager Compliance.
• Legal Services.
• Internal Assurance.
• Managers and staff across MBIE.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Senior Advisor Compliance position reports into the Manager Compliance within the Enterprise Risk and Compliance branch. The branch sits within the Finance and Performance group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission