Senior Advisor – Planning and Performance
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Tēnei tūranga – About the role
The Senior Advisor is responsible for contributing to the operations of the Planning and Performance team. These responsibilities include:
- Supporting the Manager Planning and Performance and the Principal Advisors to improve the Ministry’s outcomes, appropriations and performance measures.
- Provide planning and performance support to Finance Business Partners, and Business groups.
- Effectively reviewing the Ministry’s key performance measures and planning tools, and suggesting improvements.
- Supporting the production of key accountability documents, tools and processes across MBIE.
- Providing guidance and support to the Advisor.
Ngā herenga – Requirements of the role
Personal Specifications
- Proven experience in a planning and performance reporting preferably within central Government or a large corporate.
- Strong business analysis, planning, performance and reporting skills and the ability to provide high quality and innovative advice.
- Experience in performance reporting within the Public Sector.
- Understanding of ‘machinery of government’ and Public Sector reporting requirements.
- Excellent communication skills, both written and oral.
- Demonstrate commitment to effective client servicing and the ability to liaise with staff at all levels within the Ministry.
- Demonstrated communication, facilitation, influencing and interpersonal skills, with the ability to clearly communicate technical information in plain language.
- A demonstrable commitment to improving planning and reporting across MBIE.
- Proven ability to develop trust and credibility and build strong working relationships with managers and staff.
- Proven ability to think independently.
Prerequisites
- A relevant tertiary qualification or equivalent experience.
- Must have the right to live and work in New Zealand.
- Must consent to and satisfactorily complete a credit check.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Delivery and Results
Planning:
- Work with the Principal Advisors to review processes and practices to ensure alignment of planning documents and tools to MBIE’s strategic outcomes.
- Support the production of baseline updates and budget bids at a business group level.
- Provides leadership and expertise in planning and performance across MBIE.
- Leads the development and implementation of the planning processes and systems within the assigned business group and across the Ministry.
- Support the completion of planning templates and ensure timetables are met by business groups.
- Report to the business group leadership team any planning issues that may impact on their part of the organisation.
Performance:
- Work closely with the External Reporting team to ensure MBIE meets its statutory requirements for reporting.
- Maintain the Ministry’s performance measure database.
- Coordinate with Ministry business group to ensure their non-financial performance measure data dictionary is kept up-to-date.
- Assist the Principal Advisors to implement a process that will improve MBIE’s non-financial performance information by preparing high quality templates for business groups to complete.
- Assist the Principal Advisors to prepare non-financial performance information for the Estimates and Annual Report documents that build on and ensure the maintenance of performance frameworks.
- Work with the Principal Advisors, Business Managers and other business group managers to improve MBIE’s performance measures, ensuring they are aligned to the intended outcomes.
- Provide suggestions on business improvements that can strengthen and streamline processes and reduce costs.
- Provide planning and performance support to Finance Business Partnering teams.
- Work collaboratively with Business Managers, Finance Business Partners and others across Finance and Performance.
- Relationship with stakeholders is positive and effective and enhances the integrity and credibility of Finance and Performance and wider MBIE.
Relationship management
- Collaboratively works with the Principal Advisors within the branch, the Finance Business Partners and business group managers.
- Relationships with external stakeholders (Treasury, SSC, Audit NZ, etc.) are positive and effective.
- Relationships with external agencies and stakeholders enhance the integrity and credibility of the Ministry.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Senior Advisor position reports into the Manager Planning and Performance within the Enterprise Planning, Performance & Reporting branch. The branch sits within the Finance and Performance group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
